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  • Posted: Jan 24, 2025
    Deadline: Not specified
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  • e.tv is South Africa’s biggest independent and free-to-air television channel. Established in 1998, the channel has been in existence for over two decades and appeals to all races, genders, ages and income groups.
    Read more about this company

     

    Manager: Facilities and Administration

    Business planning and performance

    • Translating organisational goals applicable to area of responsibility as derived from business plan into clear direction, implement effectively and efficiently and ensure that appropriate remedial actions are taken.  
    • Reviewing and integrating functional plans in light of strategic intent to accomplish long term goals and achieve balance between functions and utilisation of resources.
    • Reviewing value of practices, systems and structures to determine appropriateness in light of the strategic intent and take remedial actions where necessary.

    Budget Compliance

    • Complying with all finance and related codes of good practice, standards and methods, ensuring effective cost management.
    • Providing input into annual budget planning process and submit to line management for approval.
    • Monitoring and allocating expenses.
    • Assessing expenditure and resolve gaps.
    • Supporting identification, implementation and development of processes to optimise cost efficiency.

    Administration

    • Preparing monthly reporting and expense claims of the facility.
    • Preparing and signing off invoices for payment in line with the entity budget.
    • Preparing and managing allocated budgets, including the regular analysis of variation reports.
    • Preparing savings initiatives and reports when and if required.
    • Reviewing and managing vendors / contractor KPI’s and SLA’s, while ensuring that these are referred to the eMedia’s Legal Department for feedback and approval and that it meets are relevant and applicable legislation.
    • Performing ongoing monthly and quarterly stock takes across the departments.
    • Preparing monthly reports for procurement of all areas where needed.
    • Management of refreshments for visitors and meetings as required
    • Performing any other ad-hoc duties required by the Management Team
    • Managing Company fleet

    Employee Management

    • Managing the day-to-day activities and services offered by facilities / administration employees.
    • Coordinating all activities of on-site security personnel on a daily basis.
    • Ensuring the maintenance of surveillance equipment and that the surveillance equipment control room is manned at all times.
    • Ensuring all access points into the building are secured and that all employees, visitors, guests and sub-contractors are issued with identity tags.
    • Managing the Site Staff, Administrative Assistant, Receptionist, Cleaners, Security, Health and Safety and Driver and/or any other function that may be allocated to this portfolio.

    Micro and macro economic awareness

    • Remaining up to date with macro and micro-economic conditions, legislation, competition, market sentiment and the industry in general. 
    • Anticipating and planning for circumstances that may influence the development and implementation of the functional strategic plan.

    Operations Management

    • Ensuring that the facilities are maintained and operated according to the communicated/ legislative standards which includes and not limited to the Occupational Health and Safety Act.
    • Managing hygiene and environmental services, including the external cleaning provider.
    • Ensuring pest control is maintained quarterly or when required.
    • Administering parking for visitors, management and staff.
    • Ensuring that all modes of transport are catered for in the parking lots.
    • Managing the removal and discarding of all harmful items.
    • Ensuring waste is sorted and removed from site timeously.
    • Managing outsourced cleaners and security
    • Ensuring allocation and utilisation of space and where re-organising of space is required, consult the relevant stakeholders.
    • Managing of projects when required (building renovations)
    • Managing site services to tenants.

    Compliance

    • Ensuring that contractors adhere to their stipulated KPI’s and SLA’s.
    • Scheduling monthly performance meetings with contractors.
    • Ensuring contractual suppliers and contractors comply with the company’s BBBEE strategy.
    • Managing the overall Health and Safety and other regulatory compliance.
    • Monitoring and ensuring adherence to statutory regulations, organisational standards, policies and procedures. 
    • Ensuring remedial actions is implemented timeously to address non-conformances. 
    • Ensuring effective and regular communication of new statutory regulations, organisational standards, policies and procedures to ensure full awareness amongst employees and contractors.

    Procurement 

    • Maintaining accurate records of all relevant assets on a quarterly basis.
    • Negotiating affordable prices with contractors and suppliers
    • Purchasing of assets and equipment in line with budget. 

    Requirements

    • A National Diploma in Facilities Management is essential 
    • A minimum of 5 years experience in a similar role is essential

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified? Go to eMedia Investments on etv.mcidirecthire.com to apply

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