Manager: Records and Archives - (6823) at Cape Peninsula University of Technology

Job Purpose

• The Records and Archives Manager has the responsibility to effectively manage, classify and control University documents, files, manuscripts, artefacts and records in all forms (albeit paper or electronic form); implement archives and record management systems aligned to records and archives procedure policies, legislation and archival principles; and to ensure that the records and files of the University are safely stored, archived, maintained or disposed in accordance with the University approved policies and file plans.

Job Knowledge, Skills and Experience

• Master’s degree in Library and Information Sciences or Records Management and/or Archival Studies or Information Systems or Computer Science or equivalent qualification in a relevant field.
• At least 4 years proven experience in digital asset management/enterprise content management/electronic document and records management systems/document management/information systems management, preferably in the higher education environment.
• Adept at managing and using digital information, automation, and metadata management.
• Proven skills and experience in data privacy and digital security.
• Proven experience in the field of content management, working with archiving of records, handling metadata and managing a digital collections repository.
• Proven expertise and experience of the Records Management tools and workflows for maintaining and using records including plans, indexes, controlled vocabularies, taxonomies and data dictionaries and the use of software operating systems and applications.

Key Performance Areas / Principal Accountabilities

• Manage, classify, and control University documents, files, manuscripts, artefacts, and records in all forms (albeit paper or electronic form)
• Develop and implement records and archiving policies, procedures, and standards according to legislation, statutory stipulation and archival principles.
• Develop, implement, and manage enterprise content management/electronic document and records management systems/document management/information systems management.
• Develop and implement centralised archives and record management system aligned to records and archives procedure policies.
• Improving operational efficiency and reducing risk by implementing effective records management practices.
• Records and Archives administration.
• Human Resource Management.
• Finance Management.
• Project Management.

Competencies

• Leadership skills
• Management skills
• Systems knowledge
• Problem solving
• Knowledge of system security and data back -up and recovery
• Excellent Interpersonal skills
• People Management skills
• Professional demeanor
• High Level Planning and organizational skills
• Coaching Skills
• Facilitation and Training Skills
• Report Writing Skills
• Communication Skills
• Project Management Skills
• Ability to Influence Change
• Proficient with technology, especially digitization skills