Marketing Assistant (East London Onsite) at Datafin Recruitment

ENVIRONMENT:

• A premier Distributor of Healthcare Products seeks to fill the role of a Marketing Assistant who will provide administrative, organisational and coordination support. You will ensure the smooth day-to-day running of marketing administration, maintaining accurate records, coordinating documentation, supporting supplier and retailer requirements, and assisting with the execution of marketing activities.
• This role is primarily focused on administration, organisation, tracking, and coordination rather than strategic marketing execution. The ideal candidate will require a Degree/Diploma in Marketing/Communications/Business Administration, or a related field with at least 2 years' experience in an Administrative, Marketing Assistant, Coordinator Support, or Office Administration role with proficiency in Microsoft Office and marketing platforms. Any experience with Monday.com will prove beneficial.

DUTIES:

Marketing Administration –

• Maintain marketing filing systems, shared folders, and documentation.
• Assist with maintaining marketing calendars and activity schedules.
• Maintain marketing databases, contact lists, and distribution lists.
• Support general administrative requirements within the Marketing Department.

Email & Communication Management –

• Monitor shared inboxes and route enquiries to the appropriate stakeholders.
• Manage shared marketing resources and content libraries.
• Resolve customer service and order-related issues in collaboration with relevant departments.
• Submit monthly advertising invoices, including Meta advertising expenses, to the Accounts Department.

Product & Sample Coordination –

• Coordinate product samples for influencers, media, suppliers, and internal stakeholders.
• Track sample requests, dispatches, and inventory.
• Maintain records promotional product allocations.
• Coordinate courier collections and deliveries.

​​​​​​​Supplier & Purchase Administration –

• Raise purchase orders and obtain quotations when required.
• Assist with supplier onboarding documentation and record keeping.
• Track invoices and ensure supporting documentation is available.
• Follow up on outstanding supplier information and approvals.

Event & Activation Administration –

• Assist with event planning logistics and administration.
• Coordinate venues, attendee lists, catering, deliveries, travel and administrative requirements.
• Assist with post-event administration and documentation.
• Process product requests, deliveries, courier arrangements and administrative support for influencer and ambassador programmes.

​​​​​​​Retail & Trade Marketing Support –

• Assist with store check administration and reporting.
• Compile retailer and promotional information as required.
• Coordinate submission of retailer marketing assets and documentation.
• Maintain promotional calendars and activity trackers.

REQUIREMENTS:

Qualifications –

• Degree or Diploma in Marketing, Communications, Business Administration, or a related field.

​​​​​​​Experience/Skills –

• 2 Years' experience in an Administrative, Marketing Assistant, Coordinator Support, or Office Administration role.
• Strong organisational and administrative skills.
• Proficient in Microsoft Office and marketing platforms.
• Strong written and verbal communication skills.

​​​​​​​Advantageous –

• Experience in a Marketing Department.
• Experience with Monday.com.
• Experience coordinating product dispatch and samples.