Mascor Fuel: Administrative Assistant at Plennegy Group

RESPONSIBILITIES:

 Administration

• Supervise and ensure all daily sales transactions are captured on accounting systems within 24 hours.
• Manage document processing, ensuring timely authorization and submission for payment.
• Address queries promptly and effectively to support smooth operations.
• Monitor and ensure all supplier credit notes are received.
• Maintain loss control within 3% of non-food turnover and stock control within 3% of food turnover.
• Oversee the management of all branch stationery.
• Lead payroll and attendance management, ensuring accurate data entry into the timekeeping system.
• Direct month-end reconciliation and submission of documentation.

Financial & Operational Reconciliation:

• Supervise shift balancing and reconciliation of cash, card transactions, and sales.
• Ensure accurate processing of supplier invoices within required timeframes.
• Oversee petty cash management, ensuring reconciliation and compliance.
• Monitor customer account sales, reconciling accounts with precision.
• Conduct wet stock and franchise reconciliations to maintain operational efficiency.

REQUIREMENTS:

Qualifications:

• Min: Grade 12
• Ideal: Diploma in Administration

Experience:

• 3-5 years’ experience in supervisory and administration in the Fuel industry