Mast Projects Administrator Support at Bidvest Facilities Management

ROLE PURPOSE

Performs administrative and office support activities for multiple projects and engineering resources. Duties may include fielding telephone calls, receiving and directing visitors, travel arrangements, filing, receipting, and recording of documentation received. The updating of data in SAP.

MAIN OUTPUTS

• Registering of projects on SAP
• Apply for and tracking of working refs
• Tracking of completion documents and ensuring the correctness thereof
• Preparation of documents for PM approval
• Health & Safety Data monitoring and tracking
• Sourcing of project plan, cash flow and other data from relevant suppliers
• Updating of project data on SAP
• Preparation & issuing of reports to relevant requestors
• Filing of all project data within project file (electronic)
• Adhoc tasks as required
• Ensure all transactions in SAP and all activities are done in accordance with the approved policies and procedures
• Ensure data integrity on all platforms

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Diploma would be advantageous
• Grade 12
• Valid Driver’s license: Code 8
• 5 Years project pertaining to the building industry administrative support. Management and information system similar or equal to SAP. SAP experience preferential.
• Project Administration
• Basic Financial Management knowledge
• Basic Facilities Management knowledge
• MS Office and SAP