Material Co-ordinator at Mintek

Job description
Inventory management

• Co-ordinate the buying activities surrounding the procurement of equipment and materials for Mintek Stores.
• Coordinate the procurement function for the consumable stores, ensuring that Mintek purchases are effected in accordance with approved policy and procedure.
• Ensure Mintek’s Procurement Policy is observed when sourcing new products/suppliers.
• Ensure that the most efficient prices and purchasing conditions are negotiated with regards to standard stock items.

Identify stock items that can be purchased on medium term contracts and establish these contracts with suppliers.

Coordinate the Stores (inventory) operation, ensuring that:

• The material master is maintained on an ongoing basis
• Inventory levels are maintained at optimal levels
• The MRP-process is managed and maintained
• Annual and continual stock takes are undertaken and accounted
• Inventory losses are minimised through the application of suitable control measures and
• Through the ongoing application of knowledge make recommendations with respect to the development of policy, systems and procedures that promote the Stores activity

Goods receipt management

• Define and implement a system of goods movement to ensure that the end user receives goods delivered timeously.
• Review goods receipts and ensure that GRN’s are processed accurately and timeously.
• Review system of goods receipts to ensure that all goods are received accordingly to the procedures. Identify weaknesses and improve procedures to mitigate risk.
• Supervision

Hold weekly meetings with Stock controllers to:

• Address problems
• Returns to vendors (Credit notes, subsequent deliveries)
• Individual performance (Work load, accuracy, policy/SOP compliance

Effectively manage the stores staff and assist staff with problems, motivate for and ensure training needs are met, manage staff performance.
Monthly activities

• Control the monthly activities associated with period-end closing on the IFS /R3 system (Stores).
• Administration
• Manage and optimise an effective inventory strategy that will result in optimum stock levels of consumable materials.
• Create new material master file records on IFS as required.
• Do material master file clean up and updates on IFS.
• Identify obsolete/slow moving stock items and motivate for write-off.

Reporting

• Run the MRP in IFS daily/weekly. Review report for accuracy and follow through to procurement.

Compile the following monthly management reports:

• Issues by SBU
• Receipts by vendor
• Returns to vendors
• Cycle count results
• Stock value
• Ad-hoc reports as requested by the Head: Supply Chain Management.

Ensure the compilation of management information on an on-going basis.

• Monthly Stock Aging report
• Stock Turn Over reports
• Purchases report (Stores items only)

Quality, environment and safety co-ordination

• Ensure that all activities associated with the Finance Division regarding Occupational Health & Safety and Environmental Management is coordinated.
• Ensure the generation and maintenance of suitable divisional procedures that, in conjunction with the corporate procedures, will fully service the requirements of the QESH aspects of the Division’s processes
• Ensure that the Divisional QESH management system conforms to all the requirements of the of the ISO 9001 and/or ISO 17025, ISO14001 and OHSAS 18001 standards and complies to applicable legislation
• Manage the surveillance and monitoring activities within the Division
• Ensure that divisional QESH documents and records, both electronic and paper format, are controlled according to procedural requirements.
• Ensure that incident reports logged and received by the division are resolved properly and timeously
• Ensure that Divisional management review meetings are held, recorded and controlled according to the procedural requirements
• Investigate, evaluate and procure suitable personal protective equipment to ensure that the health and safety of Divisional personnel are adequately addressed
• Ensure that personnel are issued the required PPE and that all PPE records are available in the training database
• Identify, schedule and organise equipment inspections (statutory and non-statutory). Ensure that they are performed by the responsible personnel, that the completed signed inspection forms are filed and that the electronic records are created and updated
• Ensure that workplace inspections are performed monthly and the results are entered on the electronic system. Assign deviations to responsible personnel for correction and record the deviation and corrective action on the electronic database
• Measure the Division’s process performance targets on a six monthly basis and record the actual performance results in a Process performance report
• Ensure that client surveys (internal and external) are conducted by the responsible personnel; that the client surveys are completed and that the information is recorded on the electronic system
• Ensure that the Division complies to ISO 9001, ISO14001 and OHSAS 18001 requirements and applicable legislation and is continuously “audit ready”
• Ensure that audit findings are resolved properly and timeously
• Train all new employees on the Corporate and the Divisional specific induction material and record training on the training database

Minimum requirements

• Bachelors Degree in Finance /Accounting
• 3 - 5 years Experience in Stores Management Environment /Stock controller