The Department of Health aims to provide quality health services and ensure a caring climate for service users, implement best-practice health care strategies, create a positive work environment for staff, and provide appropriate and top-quality training for health workers. Our vision is to provide high-quality, efficient and accessible healthcare to transform people's lives. Our mission is to create an effective public healthcare system in Gauteng by ensuring we have the right people, skills, system and equipment to provide the care our patients need to live healthy and quality lives.
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Material Recording Clerk Level 7- Acquisition And Contract Management
Grade 12 (Matric) / equivalent. Minimum of 3-5 years as Material Recording Clerk in Supply Chain Management environment. Skills: Leadership and team supervision, planning and organising, problem solving and decision making, communication ( verbal and written), attention to detail and accuracy, Computer skills (Microsoft package mainly MS excel). Ability to interpret and implement policies, directives, and guidelines .
Must have the understanding and knowledge of Supply Chain Management and the following prescripts: PFMA, PPPFA, PPR 2022, Treasury Regulations, BBBEE and Treasury Notes. Valid Driver’s Licence and National Diploma in Supply Chain Management, Logistics Management/ Public Admin/ Public Management (NQF level 6 ) will be an added advantage.
Duties :
Supervise acquisition functions of sourcing quotation. Ensure ethical advertising of RFQ with prospective supplier registered on CSD system. Coordinate weekly age analysis reports for practitioners.
Ensure that due diligence is conducted on all transactions to mitigate on supplier capacity for deliveries. Ensure that product sample is assessed and all RFQ responses are compliant in terms of statutory documentation requirements ( SBD forms and certificates). Resolve operational queries for internal and external end users. Effective and efficient compilation of comparative schedule for recommended supplier. Maintain effective P-Card processes for threshold below 30k.
Ensure site inspection is conducted where required. Monitor timely GRV process on professional services and equipment maintenance. Staff supervision and performance management - Supervise acquisition and contract management personnel (PMDS, Mid-term, annual assessment) and allocate daily tasks. Monitor performance and ensure adherence to work schedules.
Provide on the job training and guidance to staff. Enforce discipline, safety and operational standards. Reporting and administration - Compile weekly and monthly reports on finalised RFQ’s. Maintain proper record keeping of all age analysis transactions to compile accurate individual reports on weekly and monthly basis. Assist with audit queries and provide supporting documentation.
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