Medical Affairs Admin Assistant (Fixed term contract) at Novo Nordisk

The position

• As a Medical Affairs Admin Assistant at Novo Nordisk, your primary responsibilities include administrative coordination and integration, cross-functional collaboration and support, and event and meeting coordination. This support is crucial in enabling them to concentrate on achieving their business objectives.

Your main accountabilities will be:

• Coordinate and integrate diverse administrative functions within the department/area and ensure smooth calendar management, travel organization, and seminar coordination
• Actively participate in cross-functional tasks and activities across the department/area, collaborate with stakeholders on annual processes, budget tasks, and HR activities and support relevant stakeholders, both internal and external, in their administrative needs
• Take responsibility for arranging area/department events and meetings, coordinate cross-functional activities and ensure effective communication among team members and assist in the structure and organization of meetings, ensuring efficient use of time
• Participate in defined project tasks within the area, providing administrative support as needed
• Facilitate the onboarding process for new employees, promote knowledge sharing, best practices, and optimal collaboration within the administrative team

Qualifications

• To be successful in this role you need to have Minimum of 2 years of experience in administrative or support roles, high school diploma or equivalent is required and additional certification or training in office administration or a related field is preferred.

To be effective in this role you need to have:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Ability to work independently and handle multiple tasks simultaneously.
• Strong attention to detail and accuracy in work.
• Excellent communication and interpersonal skills.