Monitoring and Evaluation Administrator at W&RSETA

Key Performance Areas will include but not limited to the following: 

• Execute sound administration and recording across Monitoring and Evaluation services, processes and procedures 
• Liaising with other Business Units to ensure proactive communication regarding the 
• Unit’s Validation and Reporting Schedule; 
• Scheduling and organizing meetings; and 
• Taking minutes and keeping records thereof 
• Ensure that a well-organized, up-to-date filing system is implemented and maintained 
• Establishing an effective Records Management System for the Unit and ensure that records are correctly labelled and timeously filed/uploaded in the Unit’s Records Management System. 
• Maintaining the Unit’s File Plan by updating the File Plan with new documents; Retiring obsolete documents from the File Plan; and ensuring alignment between the File Plan and the Unit’s Records Management System. 
• Render Administrative Support within the Unit 
• Facilitate travel bookings for employees within the unit; 
• Participate in the unit’s capacity building sessions 
• Collate and file records pertaining to performance management records, leave records, stakeholder visit records etc. 
• Handle and maintain stationery orders and ensure sufficient stock levels and controls are implemented to align with the budget 
• Render administrative support pertaining to processing of RFPs and invoices. 
• Provide records management support related to Performance Information 
• Support the unit to continuously track, monitor and measure its performance against set performance targets by drawing unit specific reports and filing evidence to substantiate performance reported; 
• Assist in ensuring the timeous availability of the Organizational Performance Report for circulation to all employees by drawing the report from the system as per Reporting Schedule; 
• Assist with preparing documentation for Auditors and provide audit information (internal and external) as requested 
• Collate information for audit queries 
• Assist in ensuring accessibility and availability of the POE related to Performance Information Reports to management when required. 
• Assist in maintaining the unit’s knowledge management system related to M&E and performance records ensuring that records are archived after audits have been completed. 
• Handle, report and respond to stakeholder queries and complaints 
• Assist the M&E Specialist with validation of Final Report and in preparation for internal and external Audits. 
• Assist the M&E Unit with preparation of the validation process 
• Assist M&E Unit in verification, validating performance information and compiling of quarterly and annual reports 
• Conduct monthly verification of reported information to ensure quality and accuracy performance information by the M&E Unit 
• Provide target owners with guidance on the validation process based on DHET validation guidelines and Technical Indicator Descriptors 
• Assist the M&E Specialist in compiling periodic performance reports for MANCO, EXCOM and Board 
• Ensure adherence to W&RSETA policies, procedures, PFMA and relevant legislation. 
• Assist to continuously track, monitor and measure Monitoring and Evaluation performance against set standards and performance targets  

Minimum Qualifications and Experience 

• National Diploma in Public Administration/Public Management 
• 2 years’ working experience in administration 
• Knowledge of MS Word, MS PowerPoint