Monitoring And Evaluation Manager - JHB at Anova Health Institute

Key duties and responsibilities

Data Collection and Reporting

• Ensure that the defined data flow and internal reporting requirements are adhered to, and guidelines, SOPs and other tools put in place for data collection, aggregation and reporting are utilised correctly and are available.
• Support with harmonisation/standardisation of data collection and reporting tools and SOPs at sites
• Ensure compliance by M&E staff to applicable confidentiality prescripts (e.g. POPIA) in so far as use of and access to health information systems is concerned

Data Quality Control and Data Analysis

• Ensure data sources collect the required information to the set minimum quality standards.
• Ensure appropriate data quality assurance and control systems, measures and tools that are in place are adhered to at all sites.
• Identify shortcomings in the data quality management processes and support with remedying these by developing protocols to ensure regular, accurate data collection and reporting and continually improve them for efficiency.
• Ensure correct and complete subdistrict weekly, monthly, quarterly programme performance reports are submitted at scheduled times.
• Analyse weekly, monthly, quarterly subdistrict programme data and provide insights on performance against targets and other reports to programme implementation teams as required for the purposes of programme improvement
• Provide data analytic support to M&E Officers, Data capturers and other programme team members as required.

Capacity Building and Sustainability

• Regularly assess the capacity gaps of M&E Officers and data capturers, including government M&E staff, and support with developing the training curricula
• Mentor, coach and train M&E Officers and data capturers, focussing on, for example, effectively executing their M&E mandate.
• Support with M&E skills transfer to Department of Health staff
• Provide supportive supervision for subdistrict M&E staff on data collection and  management, reporting processes, systematic use of defined M&E tools.           

Data Use and Learning

• Support the use/creation or strengthening of forums to share, review and use programme data at sub-district level (internally and externally)
• Create data use demand by encouraging use of data on available platforms.
• Conduct data analysis for effectiveness, efficiency, sustainability, coherence, and relevance, of programme activities etc and disseminate findings thereof to relevant stakeholders for the purposes of programme improvement.
• Operationalise tools that support data use within the subdistrict.

M&E Supervision and Operations Management

• Manage and supervise sub-district M&E staff effectively including ensuring that they are aligned to the company strategic plans and effectively deliver their M&E mandate.
• Ensure that the M&E sub-district staff composition is fit for purpose through, for example, supporting strategic planning on staffing.
• Support initiatives for career development of sub-district M&E staff by, among others, mentoring and coaching them and identifying their professional development opportunities.
• Proactively manage operational issues (e.g. M&E staffing at subdistrict) to ensure the sub-district M&E unit is able to effectively perform its duties.
• Ensure availability and correct use of health information systems e.g. TIER.net

Stakeholder Support and Management

• Support effective reporting to stakeholders, such as the Department of Health, at sub-district level on programme performance
• Build and sustain relationships with external stakeholders at sub-district levels.
• Support efforts aimed at developing M&E capacity for the Department of Health at subdistrict levels.
• Support with building capacity of DoH sub-district programme and M&E teams to use data in a strategic manner to inform programme decision making.

Essential qualifications and experience

• An NQF level 7 Bachelor’s degree in Monitoring and Evaluation/ Public Health/ Epidemiology/ Information Systems/ Computer Science Statistics/ Project Management or any equivalent degree
• At least 3 years’ experience in designing, operationalising, and managing monitoring and evaluation systems, ensuring data quality, and managing data-intensive, performance-based programmes, preferably in large-scale PEPFAR-funded programmes.
• Working knowledge of PEPFAR and South Africa’s health information systems such as DATIM and TIER.Net and monitoring and evaluation processes as they relate to data collection for performance-based reporting.
• Experience in leading and managing diverse teams composed of monitoring and evaluation officers and data capturers.
• Competence in disseminating lessons learnt on programme performance to interdisciplinary teams including sub-district government health facility managers and programme managers.
• Ability to manage competing priorities, deliver on short deadlines and being a self-starter.
• Proficiency with Microsoft Office analytical and business intelligence applications, most particularly but not limited to Excel and Power-point. Being competent with programming languages such as R and SQL is an added advantage.
• A valid driver’s license and ability to travel to various health facilities in the City of Johannesburg district