Office Administrator at Assupol

Description

Render Client Services

• Adhere to client service procedures: maturities, policy contracts, loan applications, cancellations, amendments, financial and general enquiries
• Update client personal details and AIMS notes
• Provide correct and accurate advice to clients on products and services (TCF)
• Inform clients and update changes to their policy (TCF)
• Liaise with relevant departments to gather information to resolve clients’ queries
• Maintain required business retention rate
• Handle all complaints and enquiries
• Escalate complaints to Office Manager and Complaints Handling Officer
• Follow complaints procedure
• Handle all incoming calls and walk-in clients

Administrate Claims

• Verify claims documents as per standard procedure
• Assist clients with the completion of claim forms
• Submit all claims received to Head Office
• Submit any outstanding documentation as per Head Office request
• Keep claims register up to date

Advise Clients on Cancellations

• Advise the client of the process and disadvantages of cancellation
• Retain the policy by proposing different options (loan, partial surrender paid up)
• Inform relevant Sales Manager of the intended cancellation for retention
• As per client’s request, follow the standard cancellation procedure

Administrate Demutualization Process

• Capture client information
• Inform clients of the status of their shares
• Update client information on AIMS systems
• Register and forward to Head Office

Office Administration

• Manage mail and fax
• Prepare statistical reports
• Communicate with office manager with regards to office logistics

Documentation and Filing Procedures

• Keep record systems up to date
• File and keep documentation for a period as required by the legislation

Process and Administrate Application Forms

• Check and validate application forms for quality control
• Follow the capturing procedure
• Send incomplete applications back to Office Managers
• Process application form on system
• Follow up on outstanding documentation with Office Manager
• Liaise with New Business department on outstanding and provide feedback to Office Managers
• Email scanned successful application forms to New Business department
• Capture a minimum of required policies per day

Send Captured Application Forms to Head Office for Archiving

• Register successful applications
• Send the original application form for tick off process
• Follow up on all outstanding requirements from tick off

Requirements

FORMAL EDUCATION

• Matric

TECHNICAL/LEGAL CERTIFICATION

• Recognized Qualification as per the FSB
• RE 5
• Registration as an Employee Representative (FSB)

EXPERIENCE

• 2 Years’ Experience in the Insurance Industry
• 1 Year Client Services
• 1 Year Experience in Data Capturing
• 1 Year Experience in: Category A, B, C and Retail Pension Benefits (Advantage)