Office Administrator - Ekurhuleni (East Rand) at Unique Personnel

JOB FUNCTION:

• All communications (written and verbal) are managed to stakeholder satisfaction, including correspondence drafted on behalf of manager 
• Schedule/diary is updated in time according to requirements and priority 
• Required reports are compiled and distributed on time 
• Travel arrangements are made in line with Company’s travel policy and recons are completed in time
• Stationery and promotional goods are ordered as per departmental procedure 
• Departmental standards are adhered to for manual and electronic filing
• Office equipment is maintained according to required standards 
• Credit card recons are completed as per company policy 
• Minutes of meetings are captured using departmental template and distributed to all team members within agreed timeframe 
• Prepare management reports by due date 
• Marketing Packs prepared before customer visits
• General enquiries are handled to customer satisfaction
• General departmental support is provided at Manager’s request (e.g. handling of emails of sales team, typing of documents)
• Telephone calls are answered professionally and messages are passed on in time

QUALIFICATION & REQUIREMENTS:

• Matric/Grade 12
• Administrative/Secretarial Certificate will be advantageous 
• At least 3 years administration experience in a similar environment 
• Must have supervisory/management experience.
• Proficient in MS Office Suite (MS Outlook, MS Word, MS Excel and PowerPoint) 
• JDE would be advantageous 
• Attention to detail, follows up, contributes to team success, quality orientated, good communication, planning and organising skills