Office Administrator at Frogg Recruitment

• Our client based in Northgate Business Park, Milnerton, Cape Town, is seeking an experienced Office Administrator for a 6-month fixed-term contract (R 18,000 per month). This role requires a professional administrator with strong QuickBooks and Microsoft Excel skills, excellent oral and written communication, and the ability to organize daily office operations using QuickBooks, Microsoft Excel and standard office equipment. Previous experience as a secretary, PA or executive administrative assistant is advantageous. The contract may be extended or converted to permanent based on performance and business needs.

Responsibilities

• Perform day-to-day office administration using Microsoft Office, Microsoft Excel and QuickBooks Desktop (basic functions).
• Provide PA/secretarial support including managing calendars and correspondence.
• Answer and direct incoming phone calls at reception.
• Load stock orders onto supplier portals and assist with receiving stock into QuickBooks.
• Prepare client quotations and perform follow-ups.
• Organize and schedule appointments using administrative software.
• Plan meetings and take detailed minutes.
• Write and distribute email correspondence, memos, letters and forms.
• Assist with data entry and basic bookkeeping tasks in QuickBooks Desktop.
• Manage procurement duties: order office supplies and research suppliers and deals.

Minimum Experience 

• Matric (Grade 12) is required.
• An administrative, secretarial or PA certificate/diploma is an advantage but not mandatory.
• Minimum 5 years’ experience as an Administrative Assistant, PA, Virtual Assistant or Office Administrator.
• Proven proficiency in QuickBooks Desktop and Microsoft Excel (this is essential and non-negotiable).
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to multi-task in a busy office environment.