Office and Design Coordinator - JHB East Rand at Teraco

PURPOSE OF THE ROLE

• The candidate will report into the Operations Infrastructure Management Projects (OIMP) department. The candidate’s responsibilities will include (but not limited to):

MAIN FUNCTIONS OF THE JOB

• Manage all Teraco and client areas i.e. Canteens, Offices, Receptions, Meeting Rooms, Storerooms etc.
• Ensure the interior of all buildings and gardens are well maintained.
• Undertaking design and client projects from concept to completion including fitout of furniture, kitchen items, electrical layouts etc.
• Procurement of furniture and ad hoc items.
• On an ad hoc basis manage Receptionists & Office Managers across all regions.
• Manage on an ad hoc basis Travel, Catering & Courier Processes.

Facility

• Security processes 
• Logging access for important clients 
• Welcome guests in a professional manner
• Answering the reception phone 
• Direct calls quickly, efficiently and professionally
• Taking messages and ensuring that staff members receive the message within due time
• Direct clients
• Assisting with duties such as couriering items etc. 
• Working hours are from 8am- 5pm /1 Hour lunch   

Risk Assessment

• Display Screen Equipment, this is basically your PC screen and peripherals. We would look at seat height, screen height, chair ergonomics, screen glare
• Manual Handling
• Slips and trips
• Aware of responsibilities under the Health & Safety act.
• All Teraco employees are responsible for the quality of their work and the protection of company and client information.                

Requirements
SKILLS REQUIREMENT

• Good communication skills
• A flair for people
• Professional
• Punctual
• Active listening – ability to understand requirements
• Ability to communicate in English
• Proactive problem solver
• Ability to work independently & a positive team player
• Self-motivated 
• Conducts self professionally, exhibits high levels of tolerance and patience
• Responsible for continued learning and self-development
• All activities performed on time
• Excellent Telephone manner
• Proven working experience (consultations, renovations, space planning and new constructions a bonus)
• Creative talent, imagination and eye for design
• Communication and presentation skills
• Project management skills
• Ability to keep up to date with the latest design trends
• Thorough attention to detail
• The ability to accept and give constructive criticism
• In-depth knowledge of furniture systems and finishes 
• The ability to work under pressure and within time constraints
• Understanding of and familiarity with design software such as AutoCAD
• The ability to work within budget constraints
• Demonstrable understanding of the basic principles of spatial planning 
• Problem-solving skills and the ability to find a new way of doing things

QUALIFICATIONS AND EXPERIENCE

• Matric 
• Qualification in Project Coordination / Project Management/Space Planning / Interior Design (Preferred)
• 5 Years or more experience in a similar role (Project Management/Coordination and Office Design/Space Planning)
• Strong ability to execute work with a diversity, equity, and inclusion lens. 
• Significant executive support experience
• Expert proficiency with Microsoft Office
• Ability to design and edit graphic presentations and materials
• Strong verbal and written communication skills
• Exceptional organizational skills and impeccable attention to detail
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders
• Make appropriate, informed decisions regarding priorities and available time
• Ability to complete a high volume of tasks and projects with little or no guidance
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Able to maintain a high level of integrity and discretion in handling confidential information
• Ability to switch gears at a moment’s notice