Office and Portfolio Assistant at Santam Insurance

WHAT WILL MAKE YOU SUCCESSFUL IN THE ROLE?
Office Management:

• Oversee all aspects of the Cape Town office to ensure smooth daily operations.
• Manage office facilities, including maintenance, cleanliness, and ensuring all equipment is functional.
• Coordinate with service providers and vendors for office supplies, repairs, and other needs.
• Ensure the office is well-stocked and a positive work environment is maintained.
• Implement and manage office policies and procedures as required.

Executive Assistance:

• Provide comprehensive diary management for the Executive Head, ensuring their schedule is well-organized and prioritized. 
• Coordinate meetings, events, and travel arrangements, including flights, accommodation, and itineraries.
• Act as the first point of contact for internal and external stakeholders on behalf of the Executive Head.
• Prepare meeting agendas, presentations, and reports as required.

Project Coordination and Portfolio Support:

• Provide administrative and coordination support across various departments and projects, including:
• Assisting with drafting, managing, and organizing project-related documentation.
• Ensuring accurate record-keeping and compliance with project and business requirements.
• Supporting onboarding, offboarding, and other process-driven tasks as required.
• Assisting with cross-functional projects and initiatives, ensuring alignment with timelines and objectives.

QUALIFICAITON AND EXPERIENCE

• 8-10 years Proven experience in office management, executive assistance, or a similar role.
• Experience in HR administration or support is highly advantageous.      
• Excellent organizational and multitasking skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Proven experience in an agile work environment working across various departments, collaborating with cross-functional and diverse teams.