Office Attendant at National Development Agency

Minimum Qualification

• Grade 12
• Tertiary qualification will be an added advantage
• Proven competencies in the required areas

Essential Experience

• At least 2 years working experience in the provision of cleaning services
• Basic office administration skills will be an advantage

MAIN AREAS OF RESPONSIBILITY 

Co-ordinate meeting venues and meeting arrangements

• Check calendar daily for request for catering meeting arrangements
• Allocate a venue in accordance with the size of the group
• Inform meeting organiser immediately should venue not be available or offer an alternative solution
• Professionally present refreshments to the meeting participants at a times agreed upon prior to the meeting should it involve catering
• Set up the venue prior to meeting by ensuring venue is neat and tidy
• Clean venue within 10 minutes after meeting and ensure furniture and venue are left organised and tidy

Control kitchen supplies, stock, cutlery and crockery

• Ensure that stock is replenished whenever necessary by ordering the beverages and /or stock in liaison with the administrative assistant e.g. Tea, coffee, milk, cutlery and crockery
• Keep control of and ensure safekeeping of all stock, cutlery and crockery
• Keep register of daily use and keep record and report any theft of missing cutlery
• Create and maintain inventory of office supplies and ensure inventory of all supplies are updated daily and losses are recorded and reported
• Ensure change rooms are always have sufficient toilet paper, hand soap and paper to dry hands

Keep kitchens organised

• Ensure tea, coffee, milk and sugar are replenished daily at agreed intervals
• Clean kitchen and wash dishes at agreed intervals
• Tidy up kitchen before departure and ensure kitchen is stocked with milk for next day
• Ensure water in coolers are always replenished when running low so that cold water is always available
• Check and remove dirty dishes from work stations should it be found standing around whilst staff is involved in meetings

Vacuuming and emptying dustbins in office

• Vacuum all offices daily as per roster
• Empty all dustbins and shredders
• Empty all shredding machines whilst cleaning offices
• Wipe all working surfaces in all offices and meeting venues at least once daily or more where required

Provide administrative support service to the office when required

• Keep occupied by offering assistance to provincial staff and administrative staff when having no other duties to tend to and free time is available