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  • Posted: Oct 23, 2020
    Deadline: Not specified
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    Momentum Metropolitan Holdings, formerly MMI Holdings, is a South African-based financial services group was established on 1 Dec 2010, through the merger of Metropolitan and Momentum. We are specialists in long and short-term insurance, asset management, savings, investments, healthcare administration, health risk management, employee benefits and reward...
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    Office Coordinator (5 month fixed term maternity contract)

    Role Purpose

    • To co-ordinate and administer the day-to-day running of the Facilities department on a contract basis.

    Responsibilities and work outputs

    • Order and control office supplies and equipment in line with budget parameters
    • Conduct workplace orientation/induction of new staff
    • Co-ordinate events, meetings and functions (logistics, catering etc.) within budget and specifications
    • Co-ordinate travel arrangements and compile all relevant documentation for travel-related meetings
    • Diary management
    • Accurately update and maintain asset registers
    • Escalate faults and other housekeeping issues with the relevant service owner and ensure queries are resolved within the given timeframes
    • Book assessments and update the assessment schedule
    • Compile and distribute documents and reports to the required recipients within standards and defined timeframes
    • Maintain various databases and records
    • Reconcile and report on relevant information
    • Build and maintain relationships with clients and internal and external stakeholders
    • Deliver on service level agreements made with clients and internal and external stakeholders in order to ensure that client expectations are managed
    • Make recommendations to improve client service and fair treatment of clients within area of responsibility
    • Contribute to continuous innovation through the development, sharing and implementation of new ideas
    • Ensure technical product and legislative knowledge is always current in order to propose the most relevant and innovative client solutions and comply with governance requirements
    • Control and check expense claims for authorisation
    • Prepare and check invoices and arrange for payments
    • Identify solutions to enhance cost effectiveness and increase operational efficiency
    • Manage financial and other company resources with due respect
    • Provide input into the risk identification processes and communicate recommendations in the appropriate forum.

    Competencies required

    • Good communication skills
    • Computer literacy in MS Office, Excel and Outlook
    • Sound administration, planning and coordination skills
    • Attention to detail

    Experience and Qualifications

    • Matric
    • 2-5 years’ office administration experience

    Location and Availability

    • This position is located in Cape Town, Bellville and the successful candidate will be required to start immediately.

    Method of Application

    Interested and qualified? Go to Momentum Metropolitan Holdings Limited on www.linkedin.com to apply

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