Office Coordinator (5 month fixed term maternity contract) at Momentum Metropolitan Holdings Limited

Role Purpose

• To co-ordinate and administer the day-to-day running of the Facilities department on a contract basis.

Responsibilities and work outputs

• Order and control office supplies and equipment in line with budget parameters
• Conduct workplace orientation/induction of new staff
• Co-ordinate events, meetings and functions (logistics, catering etc.) within budget and specifications
• Co-ordinate travel arrangements and compile all relevant documentation for travel-related meetings
• Diary management
• Accurately update and maintain asset registers
• Escalate faults and other housekeeping issues with the relevant service owner and ensure queries are resolved within the given timeframes
• Book assessments and update the assessment schedule
• Compile and distribute documents and reports to the required recipients within standards and defined timeframes
• Maintain various databases and records
• Reconcile and report on relevant information
• Build and maintain relationships with clients and internal and external stakeholders
• Deliver on service level agreements made with clients and internal and external stakeholders in order to ensure that client expectations are managed
• Make recommendations to improve client service and fair treatment of clients within area of responsibility
• Contribute to continuous innovation through the development, sharing and implementation of new ideas
• Ensure technical product and legislative knowledge is always current in order to propose the most relevant and innovative client solutions and comply with governance requirements
• Control and check expense claims for authorisation
• Prepare and check invoices and arrange for payments
• Identify solutions to enhance cost effectiveness and increase operational efficiency
• Manage financial and other company resources with due respect
• Provide input into the risk identification processes and communicate recommendations in the appropriate forum.

Competencies required

• Good communication skills
• Computer literacy in MS Office, Excel and Outlook
• Sound administration, planning and coordination skills
• Attention to detail

Experience and Qualifications

• Matric
• 2-5 years’ office administration experience

Location and Availability

• This position is located in Cape Town, Bellville and the successful candidate will be required to start immediately.