Office Manager - Cape Town at Media24 (Pty) Ltd

Main purpose of the role:
Responsible and accountable for ensuring the smooth functioning of the office, through overseeing all administrative functions including contracting, payments, coordinating operations, vendor and freelance administration.

Requirements:

• Certificate, Degree or Diploma in Administration would be advantageous.
• Minimum of 5 years working experience as an office manager or related position.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular). SAP knowledge is advantageous.
• Familiar with financial accounting processes and procedures. Bookkeeping experience is advantageous.
• Excellent project management and administrative skills.

Key responsibilities:

• Serve as the point person for office manager duties including ordering of supplies, parking etc.
• Maintain the office condition and arrange necessary repairs.
• Partner with the different divisions, such as HR, Finance and Payroll to update and maintain office policies as necessary.
• Organize office operations and procedures.
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Ensure very effective file management via MS Teams.
• Responsible for vendor registration on Media24 services.
• Inform new vendors of all the documents to be submitted, and check to ensure that the info has been correctly supplied.
• Responsible for new employee registration to load as vendors for advances requests and travel allowances.
• Ensure all freelancers are registered and all invoices are submitted on the due dates (monthly & weekly invoices).
• Process all supplier invoicing on SAP, and ensure all projects allocations are done.
• Responsible for all Producers contracts for commissioned shows.
• Reconciliation of monthly Producer payments.
• Manage the Channel (VIA) playlisting / ad schedules / sponsorship documents.
• For VIA – checking the daily channel logs and updating the Nielsen Schedule and Cherry Picks.
• Assist with the credit card recons for POP24, the production division of Media24 TV.
• Work closely with the POP24 Project Leaders and Head of Operations to ensure all invoices are submitted and approved.
• Deadline management.