Office Manager - CPT at Wilderness

Primary Purpose:

We are seeking a highly organized and skilled Office Manager with exceptional multitasking abilities to join our team. This role will require the candidate to not only manage office operations efficiently but also provide comprehensive personal assistance to executives. The ideal candidate will possess excellent communication, problem-solving, and time management skills, along with a strong attention to detail and a proactive approach.

Key Responsibilities

• Manage the upkeep of office building ensuring health and safety standards are met.

• Manage office supplies, inventory, and equipment, ensuring smooth day-to-day operations.
• Serve as the first point of contact for all internal and external stakeholders, demonstrating professionalism and exceptional customer service.
• Coordinate all administrative activities, including handling correspondence, managing calendars, scheduling appointments and organising meetings.
• Assist in the preparation and distribution of internal communications, including memos, announcements and newsletters.
• Manage confidential information and handle sensitive matters with utmost discretion.
• Monitor and prioritize incoming communications (emails, calls, messages), ensuring timely responses and follow-ups.
• Coordinate events, conferences, and meetings, both on-site and off-site.
• Identify opportunities for process improvements and implement effective solutions to enhance office efficiency.

Candidate profile

Qualifications & Experience

• Relevant qualification
• Min 3yrs proven experience as an Office Manager or in a similar administrative role, preferably with experience in providing personal assistance to executives.

  Personal Abilities:

• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Strong attention to detail and problem-solving abilities, with a proactive and solution-oriented mindset.
• Exceptional written and verbal communication skills, with the ability to interact with individuals at all levels.
• Proficiency in common office software, including MS Office Suite (Word, Excel, PowerPoint) and calendar management tools.
• Ability to handle confidential and sensitive information with discretion and maintain high levels of professionalism and integrity.
• Strong interpersonal skills and ability to work collaboratively with a diverse team.
• High degree of flexibility and adaptability, with the ability to thrive in a fast-paced and dynamic environment.