Office Manager: Office of the Regional Manager at Department Of Public Works And Infrastructure

REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Public Administration/ Management/ Office Management or equivalent qualification and Appropriate relevant working experience in the field. A valid driver’s Licence. (Post graduate studies in Management will be an added advantage). Wide range of office management and administrative tasks, structure and functioning of the department, conflict management, project management, Communication (written and verbal), policy analysis and development, planning and organizing, people management, financial management, project coordination, problem solving computer literacy, facilitation and presentation, stakeholder and client liaison, monitoring, report writing, people orientated, creative, trustworthy, assertive, hard-working, self-motivated, ability to work independently, ability to work under pressure. 

DUTIES :

• Administrative Management: Day-to-Day operational management of the office of the Provincial Head. Manage and oversee logistics within the office of the RM, manage the workflow of the unit. Co-ordinate high-level meetings in all aspects. Take charge of invitations and RSVP functions etc. Act as formal channel of communication between office of the RM and other departments and organisations. Compile briefing notes as well as other documentation to adequately prepare the RM for such meetings.
• Staff Supervision: Recruitment, training and coaching administrative staff, delegating tasks, monitoring and managing performance of staff in the RM’s Office. Contribute to the development and promotion of policies and procedures, programmes and systems under the jurisdiction of the RM. Provide administration support to the RM with regards to the management of the regional activities. Organise and attend certain regional meetings. Liaise with relevant stakeholders regarding outstanding information and issues. Manage due dates of correspondence. Prepare documentation for meetings, presentations and reports. Coordinate the preparation and compilation of budget, procurement and cash flow projections for the region. Undertake research and develop appropriate policies strategies programmes to be used to promote the region. Ensure effective document management and correspondence flow within the Office of RM. Consolidate all Managers’ reports to produce a monthly and quarterly regional report. Establish and implement effective records and document management systems. Coordinate responses to and submissions on, all requests for information from the Office of the RM. Administer office correspondence, documents and reports.
• Events Management: planning and coordinating events within the regional office; Co-ordinate regional workshops (venues, travel, catering etc.).
• Financial Management: Manage budget in the RM’s office. Monitor and report on the financial performance of the region
• Facility Management: Ensure that the working environment is clean and safe. Report and manage repairs in the RM’s quarters, order new furniture and equipment. Main point of contact for all stakeholders.