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The vision of the Eastern Cape Department of Economic Development, Environmental Affairs and Tourism is of a province where economic growth and sound environmental management underpin sustainable development. Its main strategic goal is innovation for sustainable development, with the strategic objectives being to improve organisational performance, local eco...
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National Senior Certificate plus B Degree/N Diploma (NQF Level 6/7) in Public Administration, Management, Office Management or equivalent qualification.
3–5 years relevant experience at supervisory level (Level 7/8).
A driver’s license is a prerequisite.
Competencies
Wide range of office management and administrative tasks.
Structure and functioning of the department.
Conflict management.
Project management.
Communication (written and verbal).
Policy analysis and development.
Planning and organising.
People management.
Financial management.
Project coordination.
Problem solving.
Computer literacy.
Facilitation and presentation.
Stakeholder and client liaison.
Monitoring and report writing.
People orientated, creative, trustworthy, assertive, hard-working, self-motivated.
Ability to work independently and under pressure.
Must be computer literate.
Duties
Manage and oversee logistics within the office of the Programme Manager and manage the workflow of the Programme.
Co-ordinate high-level meetings in all aspects.
Take charge of invitations and RSVP functions, etc.
Act as formal channel of communication between the office of the Programme Manager and other departments and organisations.
Compile briefing notes as well as other documentation to adequately prepare the Programme Manager for such meetings.
Contribute to the development and promotion of the programmes under the jurisdiction of the Programme Manager.
Provide administrative support to the Programme Manager with regards to the management of Programme activities.
Organise and attend certain regional meetings.
Liaise with relevant stakeholders regarding outstanding information and issues.
Manage due dates of correspondence.
Prepare documentation for meetings, presentations, and reports.
Coordinate the preparation and compilation of budget, procurement and cash flow projections for the Programme.
Monitor and report on the financial performance of the Programme.
Undertake research and develop appropriate policies and strategic programmes to promote the Programme.
Ensure effective document management and correspondence flow within the Office of the Programme Manager.
Consolidate all Directors’ reports to produce monthly, quarterly, half-yearly and annual Programme reports.
Establish and implement effective records and document management systems.
Coordinate responses to and submissions on all requests for information from the Office of the Programme Manager, including the Audit Improvement Plan (AIP) and Risk Register of the Programme.
Administer office correspondence, documents, reports and advise the Programme Manager on urgent matters to be addressed.
Manage communication and flow of information in the office.
Manage the processing of S&T claims, payments and invoices relevant to the office.
Manage budget in the Programme Manager’s office.
Coordinate and manage projects in the office of the Programme Manager.
Supervise employees to ensure effective service delivery.
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