The Eastern Cape Department of Social Development is faced with the inescapable reality that the poor, the vulnerable and the marginalised groups of the Eastern Cape continue to exert pressure and demand for the provision of comprehensive and quality development of social welfare services.
Its mandate is aligned with the Social Protection Chapter of the N...
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National Senior Certificate plus B Degree/ N Diploma (NQF Level 6/7) in Public Administration/ Management/ Office Management or equivalent qualification. 3-5years relevant experience at supervisory level (Level 7/8). A driver’s license is a prerequisite
Duties
Manage and oversee logistics within the office of the Programme Manager, manage the workflow of the Programme.
Co-ordinate high-level meetings in all aspects.
Take charge of invitations and RSVP functions etc.
Act as formal channel of communication between office of the Programme Manager and other departments and organisations.
Compile briefing notes as well as other documentation to adequately prepare the Programme Manager for such meetings.
Contribute to the development and promotion of the programmes under the jurisdiction of the Programme Manager.
Provide administration support to the Programme Manager with regards to the management of the Programme activities.
Organise and attend certain region meetings.
Liaise with relevant stakeholders regarding outstanding information and issues.
Manage due dates of correspondence.
Prepare documentation for meetings, presentations and reports.
Coordinate the preparation and compilation of budget, procurement and cash flow projections for the Programme.
Monitor and report on the financial performance of the Programme.
Undertake research and develop appropriate policies, strategic programmes to be used to promote the Programme.
Ensure effective document management and correspondence flow within the Office of Programme Manager.
Consolidate all Director’s reports to produce a monthly, quarterly, half yearly and annual Programme reports.
Establish and implement effective records and document management systems.
Coordinate responses to and submissions on, all requests for information from the Office of the Programme Manager this includes Audit Improvement Plan (AIP) and Risk Register of the Programme.
Administer office correspondence, documents, reports and advise the Programme Manager on urgent matters to be attended.
Manage communication and flow of information in the office.
Manage the processing of S&T claims, payments and invoices relevant to the office.
Manage budget in the Programme Manager’s office. Coordinate and manage projects in the office of the Programme Manager.
Supervise employees to ensure an effective service delivery.
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