Office Manager REF NO: 2026/113/OCJ at Office of the Chief Justice South Africa

REQUIREMENTS :

• Applicants should be in possession of a three (3) year’s National Diploma in Office Administration / Public Management or equivalent qualification at NQF level 6 with 360 credits as recognised by SAQA/ A minimum of three (3) years’ relevant experience in an Office Administration environment of which one (1) year should be at supervisory level. A valid driver’s license/LLB Degree will be an added advantage.
• Knowledge and skills: Knowledge of office management responsibilities, systems and procedures and knowledge of electronic information resources and online retrieval.
• Skilled in communication (verbal and written), ability to interpret the law, legal writing/drafting /legislative drafting, strong leadership, management capabilities, computer literacy (MS Office), report writing, presentation, problem solving, decision-making, interpersonal relations, organisational skills. Along with the following attributes: ability to multitask, ability to work long hours, under pressure and meticulousness. 

DUTIES :

• Manage the office of the Judge President, support the Judge President in communication with all stakeholders, management and supervision of Judges’ support staff and operations, oversee the administration within the Office of the Judge President and follow up on the Judge President’s instructions to ensure prompt execution by relevant operational units at the court, liaise with all stakeholders in the department, Heads of Court, Senior Managers, Judges, National office, Legal Professional bodies and other stakeholders with regard to matters emanating from the Office of the Judge President and channel communication to both internal and external stakeholders.
• Prepare presentations and briefing notes for the Judge President and disseminate complex information to all relevant stakeholders, compile, analyse and report progress on a monthly/quarterly basis.
• Compile all letters, reports, memoranda and presentations. Ensure tracking of timeframes to enable compliance with various deadlines, manage all the logistical arrangements for the Judge President’s meetings, coordinate the submission of meeting reports and circulate thereafter, provide secretariat support in meetings chaired by the Judge President, ensure the correct application of regulations, resolutions, policies or any other legal source and execute any duties assigned by the Judge President or a Judge designated by the Judge President.