Since 1994, South Africa has been using a multi-agency approach in its border management agenda. In this regard, seven Departments and Agencies, i.e. the Departments of Agriculture, Land Reform and Rural Development; Forestry, Fisheries and the Environment; Health; and Home Affairs; the South African National Defence Force (SANDF); the South African Police S...
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The successful candidate will be responsible for the following functions: Assist in the coordination of vehicle dispatching, routing, and scheduling. Monitor and report on vehicle usage and availability. Ensure timely and efficient allocation of vehicles to meet organisational needs. Schedule and track regular maintenance and repairs for all fleet vehicles.
Maintain records of vehicle maintenance, repairs, and inspections. Coordinate with external service providers for maintenance and repair services. Maintain accurate and up-to-date records of all fleet-related activities, including vehicle registration, insurance, and maintenance history. Generate reports on fleet performance, usage, and maintenance costs. Assist in analysing fleet performance data to identify areas for improvement. Keep an inventory of all fleet vehicles and related equipment. Assist in the procurement of new vehicles and disposal of old ones. Ensure optimal utilization and availability of fleet assets.
Updating of weekly vehicle service schedule. Booking of vehicle services as per service schedule with various service providers in the different regions and ensuring vehicles are dropped off at the respective service provider and collected thereafter. Sending out service notifications to all drivers and managers. Completing Petrol report for all vehicles. Updating of leave report onto GPS system. Vehicles inspections which includes traveling to branches and driving of each vehicle. Updating of vehicle mileage and service sheet and updating of monthly fleet costs. Updating of accident claim register. Checking of monthly GPS invoice for any discrepancies.
Assist in developing and administering policies regarding fuel usage, maintenance schedules, and insurance requirements. Assist with formulation, implementation and monitoring of policies and procedures to ensure effective and efficient management of internal audit and risk management systems for the unit. Preparing reports on fleet activity, including fuel usage and vehicle maintenance schedules. Coordinating with insurance companies to ensure that all vehicles are covered by the appropriate amount of insurance at all times. Conduct regular inspection of facilities for adherence to standards and protocols and recommend corrective actions and set work priorities.
Requirements
Undergraduate qualification at NQF 7 as recognized by SAQA in Transportation, Logistics, Business Administration
4 years’ relevant experience at supervisory level
Flexibility in working hours will be required to meet demands of the role.
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