The Sol Plaatje University, which had provisionally been referred to as the University of the Northern Cape, opened in Kimberley, South Africa, in 2014, accommodating a modest initial intake of 135 students. The student complement is expected to increase gradually towards a target of 7 500 students by 2024.
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NQF 6 Diploma in Office Management/ Library and/ or Information Sciences
At least 3 years working experience in an Academic Library, preferably in a Higher Education environment.
Recommendations
A degree in library and information science or any administration-related degree
Years of experience performing responsibilities of this position
Duties and Responsibilities
Coordinating and managing the director's schedule, including meetings, appointments, and events.
Handling phone calls, emails, and other forms of communication. Acting as a liaison between the director and other staff, faculty, students, and external parties.
Preparing, proofreading, and managing correspondence, reports, presentations, and other documents
Maintaining organized records and files, both physical and digital.
Providing administrative support for various projects, including tracking progress, managing timelines, and coordinating team efforts.
Managing office supplies and ensuring that equipment is functioning properly. Ordering new supplies as needed.
Follow up on invoices for payment and submit purchase orders for payment to the required office
Assisting in the planning and organization of events, workshops, and conferences hosted by the library.
Managing logistical details such as venue booking, invitations, registration and feedback.
Assisting with the onboarding process for new staff members, including preparing orientation materials and coordinating training sessions.
Assist staff with skills development such as payment for registration, flight and hotel bookings
Budget compliance, financial Health, and transparency
Ensuring all library policies and procedures are well documented and easily accessible to staff.
Assist with distributing and collecting user surveys and facilitating data collection sessions.
Preparing necessary documentation and records for internal and external quality assurance audits.
Assist with promoting library services and resources to the university community.
Participate in the health and safety of the university library
Continuously improve and update skills required by participating in training opportunities
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