Officer: Stores at Border Management Authority

Description

The incumbent of this post will be expected to perform the following functions:

Functional

• Ensure uninterrupted supply of inventory items without delay to various users of the organisation.
• Prevent overstocking and under stocking of inventory items.
• Ensure safe handling of inventory items and prevent their damage.
• Ensure processes in place to prevent inventory items from pilferage, theft, fire and other risks.
• Minimise costs of storage and logistics.
• Ensure the company’s logistical requirements are met in both efficiency and financially.
• Ensure proper and continuous control over inventory items.
• Ensure most effective utilization of available storage space.
• Optimize the efficiency of the personnel engaged in the stores department.

Stakeholder Management Support

• Build and maintain relationships with all BMA business units for the purposes of expectations management and knowledge sharing.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impact stakeholders.
• Attend industry related forums, conferences, and workshops to gain industry insight for the purpose of business improvement.
• Close communication with various departments with regards to order placement requirements and the relevant processes required.
• Review and submit Stores paperwork to the Finance department.

Governance, Risk and Compliance

• Ensure the development and implementation of the risk register.
• Analyse and evaluate the internal controls to determine their effectiveness in mitigating risks.
• Assist in the development of the risk register.
• Update risks register in partnership with relevant stakeholders.
• Ensure compliance with the relevant legislation and regulations.

 Requirements

Minimum Qualifications:

• Matric (Grade 12)
• An undergraduate qualification at NQF 6 in Supply Chain Management/ Procurement/ Logistics/ Public Administration/ Law/Finance/ Accounting/ Business Management/ ICT

Minimum Experience:

• 3 years relevant experience in supply chain management or a related experience.

Knowledge:

• Border Management Authority Act, 2020. 
• Knowledge and understanding of the PFMA, Treasury Regulations and Guidelines
• Knowledge and understanding of the SCM Regulations, Practice Notes, Circulars, Policy Frameworks
• Knowledge and understanding of the Preferential Procurement Policy Framework Act and its associated regulations.

Other requirements: 

• Flexibility in working hours will be required to meet demands of the role.
• May be required to work overtime.
• Valid driver’s License.

Professional registration or license requirements:

• Added Advantage (Any professional registration in line with SCM/Finance (attach proof of registration with the professional bodies)