Fidelity Services Group is Southern Africa's largest integrated security solutions provider and the industry leader in protection innovation. Excellence in service delivery and implementation are fundamental to our impressive track record. By keeping abreast of the latest trends and technological developments globally, and continuously evolving and innovatin...
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We are seeking a highly organized and detail-oriented individual to join our team as an Operations Admin Support Assistant. This position offers the opportunity to work closely with the Group CEO and gain valuable experience in executive-level support. The successful incumbent must have experience working in a fast-paced corporate environment ensuring the smooth and efficient running of our day-to-day operations.
Key responsibilities:
Provide administrative support to the group, preparing reports, and handling correspondence.
Maintain and update operational documents, policies, and procedures.
Coordinate and facilitate all operational activities and projects.
Handle and route incoming calls and emails related to operations.
Assist with inventory management and procurement tasks.
Maintain data entry and accurate records on systems.
Handle general office tasks, ordering supplies and managing office equipment.
Typing of weekly and monthly reports and as per management request.
Assisting and resolving branch, client queries.
Support to Executive Assistance.
Assist with all invoices, reconciliations and quotes request.
Issuing of PO and Capex's
Ensure all order requests get necessary approvals and authorizations by the relevant Executives.
Processing and forwarding documentation to finance department for payment.
Assist with all filling.
Professional typing of all operational correspondence.
Provide administrative support to the Executive Assistant to Group CEO.
Prepare and edit documents, presentations, and reports.
Help coordinate and organize company events, meetings, and conferences.
Assist with budget management and expense tracking.
Liaise with internal and external stakeholders on behalf of the Executive Assistant.
Handle confidential information and maintain discretion at all times.
Qualifications:
Bachelor's degree in business administration or a related field preferred.
Proficient in Microsoft Office suite (Word, Excel, Outlook)
Strong organizational skills with the ability to prioritize tasks and meet deadlines
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Proven experience in a similar administrative role supporting top-level executives
Strong organizational and time management abilities
Ability to prioritize tasks and work independently with minimal supervision
Discretion and confidentiality in handling sensitive information
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