Operations - Relief at Astron Energy (Pty) Ltd.

Job Purpose

• Provides cover for terminal staff in operational and administrative positions requiring knowledge of all terminal operations and systems.
• This includes operating procedures, maintenance processes, stock control standards and SHEQ policies and processes.

This role relieves the following positions.

• Lead Operators (Shift work)
• Operations Administrators (Stock Accountant and Invoices). 
• Aviation Coordinator
• Third-party operated Administrator (Mossel Bay)
• Accountable for the co-ordination of the terminal and transportation operations.

Key areas of focus include

• Incident free operations, cost efficient network and asset utilization resulting in an industry leading position in terminal network efficiency, fleet utilization/efficiency aligned with the Logistic strategy.
• Lead the Logistics organization in the safe, reliable and efficient terminal operations and secondary transportation at the Terminals consistent zero accidents, zero incidents and ROCE.
• Full accountability for the safe, reliable and efficient storage and distribution of products including delivering financial performance metrics; joint accountability for achievement of target performance for ROCE and OEAT (NOI). Accountable for Service Delivery Reliability to Customers
• Provides administrative and analytical support to Terminal Leadership as required in order to support and optimize the business.  

Responsibilities include:

• Cost analysis, inventory reconciliation, BI Hauler In transit Loss/gains, PO’s/SO’s in Ariba and other regulatory paperwork/interface that may include economic analysis of operational alternatives/business scenarios.  
• Provides analytical support to track compliance with OE/HES, operational standards, and other initiatives as well as stock control analysis and incident investigations.
• Assist in incident or loss investigation, agreed on corrective actions and ensure timely completion thereof. Stewards the LPS process by ensuring that Terminal staff are conducting an adequate number of observations and that action items are completed on a timely basis. Attend  Safety Meetings, Stand Downs, Responsible for Loss Prevention System Observations (LPOs) and Job Loss Analyses (JLAs). Reporting of all incidents in line with IIR , EIM and other related processes.
• As a relief team leader, leads, motivates and directs the activities of the team in order to meet the stringent standards required within the business.
• Provides coaching and supervision to all staff supervised i.e. plant operators,  etc. and contractors supporting terminal operations.  
• Coordinates with Terminal Manager training and development of the personnel under his/her supervision. 
• Creating Purchase Orders on ARIBA
• Collaborates with facility management (Terminal Manager) in addressing gaps and trends from Stock Control Administrative reviews
• Handling and processing of Joint Venture accounts
• Ensure Hauler payments, query are resolved timeously
• CMMS Management - Ensure that all assigned tasks for preventative/corrective maintenance are completed on-time.
• Issue permit to work for contractors performing any maintenance work at the facility
• Conduct terminal induction and perform inspections for the issue Safe Loading Pass for vehicles

Professional Qualification and Certifications:

• Matric
• Advanced Diploma or Degree in Operations, Supply Chain, Finance or equivalent

Work Experience:

• 3-5yrs Logistic/Supply Chain terminal/depot and operations experience
• Petroleum Experience (Oil and Gas)
• Stock Counting/Reconciliation/Invoicing
• Ability to work shifts

Knowledge and skills:

• Numeracy skills
• Computer Literacy
• Terminal Equipment, operational/production/manufacturing knowledge
• Analytical thinking/Problem Solving
• Communication
• Supervisory