Operations & Traffic Assistant at Clockwork Media SA

• An ideal candidate for this opening should have outstanding organisational and time management skills accompanied by excellent communication both verbal and written. The successful candidate should be able to work within a team, maintain company processes and systems, timeously and with little supervision.

Reporting to: Operations Director

KEY RESPONSIBILITIES 

Working within a team

• Working closely with all Business Units to ensure effective rollout of company procedures.
• Assists with effective staff resourcing and work scoping.

Planning and Organising

• Assist in production timing plans based on briefs and help to determine deadlines.
• Ensure internal efficiency of the utilisation of resources.
• Schedule and communicate the Operations Director’s availability.

Communication and reporting

• Learn and demonstrate the ability to engage in continuous communication with Account Managers and all Production teams.
• Carry out any Operations reporting assistance when required.

Traffic and Operations

• Help staff members to meet established agency standards on briefs.
• To learn and improve the organisation’s workflow and processes.
• To participate and contribute to Traffic and Operational presentations.
• Produce and communicate an internal resource list with availability to staff members.
• Enable each team member to determine his/her workload.
• Learn and participate in liaising and documenting all freelance work.
• Assist in monitoring incoming briefs and debriefs and assigning them to specific individuals based on the client requirements.
• Training and maintaining of company processes and systems.

Requirements

• Must be interested in Marketing, Advertising or Communications.
• Highest Grade passed should be Grade 12.
• Possession of a Tertiary qualification will be advantageous.

Essential Skills

• Excellent communication.
•  Proficient and literate in Excel.
• Attention to detail and highly organized.
• Team player, willing to adapt to a fast-paced environment and champion the Clockwork ethos.
• Planning and execution.
• Flexible and open to changes.
• Practical problem solver.