PA to Operations Director at PG Group

Main job purpose

• To provide professional and efficient administrative & secretarial services of the various functions pertaining to the Operations Director's office and all matters relating thereto.

Main Objective

• Support the Operations Director by managing diaries and meetings to ensure that they are spread evenly between months to avoid double booking.
• Provide effective administration & secretarial support to the Operations Director's office in line with requirements
• Capture time and attendance on Biometrics to ensure correct record gate clocking times.
• Create orders for local and overseas suppliers to ensure products/machinery arrive timeously. 
• Prepare monthly reports and minutes timeously for distribution by ensuring that all the required information is covered and accurate.
• Ensure that the standby list is distributed timeously to ensure that employees are available in case of emergency.  
• Coordinate local and overseas travel arrangements to ensure that all visitors/ employees are able to perform their duties effectively.  

Critical job requirements

Qualification(s)

• Grade 12
• Secretarial Certificate or Diploma

Knowledge

• Proficiency in Microsoft Office at an Advanced Level
• SAP HR and Production
• Must be able to apply dictation
• Must have worked as a Project Secretary
• Must have knowledge of business processes & documentation

Skills

• Business Acumen
• Planning & Organising Skills
• Report Writing Skills
• Excellent Communication Skills
• Interpersonal Skills
• High level of confidentiality
• Excellent administrative Skills
• Deadline driven
• Diary management & planning

 
Experience

• 8 - 10 years experience as a Secretary
• Ability to deal with people at all levels
• Manufacturing environment