PA to the Provincial Head & Provincial O&M Manager at The South African National Roads Agency (SANRAL)

MINIMUM REQUIREMENTS:

• Must have Grade 12.
• National Diploma in Administration or equivalent qualification.
• Minimum of 5 years’ experience working as a Personal Assistant for Senior Management / Executive.
• 8 -10 years’ experience in the administrative environment.

Key Performance Areas

Communication Management

• Cultivate and maintain good working relationships with key stakeholders.
• External liaising with SANRAL stakeholders and screening calls.
• Liaising with internal colleagues and the public at large
• Attend to public queries and maintain positive perceptions of the organization with internal and external stakeholders.

Diary Management

• Manage and monitor Provincial Head and Provincial Operations and Maintenance Manager calendar and diary.
• Extensive planning and organizing of electronic diary business arrangements

Administration Management

• Manage and arrange meetings and appointments accordingly and prepare relevant documentation for said meetings.
• Preparation of agendas, minutes, documents, briefing papers, spreadsheets, presentations, and reports, as well as compilation and distribution of management packs.
• Reservation of domestic and international travel arrangements and liaison with a travel agency and the finance department
• Taking minutes as and when required
• Maintain an accurate and efficient filing system

Support

•  Organizing internal and external meetings, functions, and events, in-house and external. Inclusive of making necessary catering / refreshment arrangements.
• Ensure continuous professionalism with staff and stakeholders.
• Handling (emails, faxes, write-ups, agreements, resolution and mail) in a professional, confidential, and efficient manner with appropriate follow-up where necessary.