Paralegal at Technology Innovation Agency

Job Purpose:

• To provide an administrative support and capability to Legal Services Business Unit (BU) to ensure that it functions optimally in providing legal support to the TIA business.

Minimum Requirements    
Qualifications

• Matric (Grade 12) – essential.
• Minimum three (3) year Diploma in Paralegal Studies (NQF 6) or a Higher Certificate in Paralegal Studies (NQF 5).
• Diploma or Degree in Legal Studies, Secretarial or Administrative Studies, or related qualification.
• LLB will be an added advantageous. 

Work Experience

• A minimum of five (5) years relevant experience as a legal secretary, paralegal or equivalent role.
• Experience in providing administrative, research and investigative support within a legal environment.
• Experience in file management (digital and physical), document preparation and coordination of legal processes.
• Experience supporting legal professionals or executive management.
• Exposure to governance, risk, and compliance processes.
• Exposure to litigation support, legal research and regulatory compliance.

Technical Competencies

• Demonstrate strong client focus.
• Analysing and forming opinion.
• Assertiveness.
• Initiative.
• Excellent writing skills – English.
• At least intermediate MS Office package competency.

Behavioural Competencies 

• Ethical conduct and professional integrity.
• Ability to work independently and within a team.

Duties and Responsibilities    
Financial Perspective 

• Engaging Financial BU and ensure that the project/portfolio budgets and expenditure are effectively updated and monitored, so that all people in the BU have updated information with regards to the budget.
• Capture, track, monitor and report on Unit’s operational budge

Stakeholder Relationship

• Internal customers are aware of BU’s service offerings.
• BU engages effectively with their stakeholders and clients, assisting with queries, etc.

Internal Processes

• Assist the Head: Legal Services to achieve tasks by, amongst others, managing his/her calendar.
• Ensure that the BU has kept accurate and up to date records and is administratively sound and compliant with ISO 9001 record-keeping requirements.
• Assist with conducting research for legal opinions, e.g. sourcing relevant legislation, case law, internal policies/procedures, etc.
• Perform administrative work such as receiving instructions and recording it on the workflow register.
• Assisting the Head: Legal Services to ascertain that there is an even distribution of work, opening electronic files, arranging travel and updating the Contracts Register.
• Drafting and handling of routine legal documents such as agreements, reports and general correspondence.

Learning and Growth

• Proactively identify continual improvement strategies.
• Monitor agreed quality initiatives ensuring that they are aligned to business processes and delivered as agreed.

Deadline:28th May,2026