Part-time (4/8ths) Senior Financial and Administrative Officer at Stellenbosch University

The position involves the following responsibilities:

Income management:

Liaising with clients regarding the following:

• Obtaining the necessary documents to register a debtors code for new clients.
• Registration and follow-up of CAFids for new clients.
• Invoicing (monthly and upon request) for analysis performed at BIOGRIP/CAF labs.
• Following up on outstanding payments for internal and external clients.

Expense management:

• Performing routine administrative tasks, including loading requisitions for processing payments and reporting.
• Sending purchase orders to companies.
• Keeping a detailed record for expenses according to specific budget categories.
• Liaising with the purchasing and finance divisions.
• Following up with suppliers for documents and vendor registration.

Reporting:

• Performing BIOGRIP statistics.
• Liaising with the BIOGRIP-UCT-Hub.
• Preparing monthly reports linked to the BIOGRIP budget.
• Preparing annual BIOGRIP reports.

General responsibilities:

• General office administration.
• Receiving deliveries and samples.
• Assisting with organising training and workshops.
• Assisting central finance with various financial queries.
• Loading Planon requests.
• Ordering stationery and office equipment, certification and in-transit registration of assets, as well as handling all payment requests.
• Assisting with asset management.
• Handling correspondence and general telephonic and electronic enquiries.
• Maintaining an effective filing system (electronic) and keeping all filing up to date.

Job Requirements        

• BCom degree.
•  At least four years relevant administration experience.
• Experience with the preparation of financial reports.
• Proven experience with Office (Word, Teams) and advanced Excel.
• Sound verbal and written communication skills.
• Outstanding interpersonal relations.
• Effective planning, organisational and prioritisation skills.
• The ability to work independently and apply own initiative.
• The ability to function accurately and effectively under pressure.
• Attention to detail.        

Recommendation   

• SUNFin experience.
• Written and verbal proficiency in at least two official South African languages.