Parts & Procurement Assistant at Unique Personnel

Job Purpose:

• To assist in the sourcing, purchasing, receiving, and tracking of parts, materials, and supplies to ensure smooth operational and production flow at optimal cost and quality

Key Responsibilities:

Procurement Support:

• Assist in sourcing and ordering parts, tools, and materials
• Request and compare supplier quotations
• Prepare purchase orders (POs) and follow up on approvals
• Communicate with suppliers regarding pricing, lead times, and delivery status

Inventory & Stock Control:

• Monitor stock levels and report shortages
• Assist with stock counts and cycle counts
• Update inventory management systems accurately
• Track incoming and outgoing parts

Supplier Coordination:

• Maintain supplier databases and records
• Follow up on overdue or delayed deliveries
• Resolve basic supply discrepancies (wrong items, damaged goods, etc.)

Receiving & Documentation:

• Assist in receiving deliveries and checking goods against invoices/POs
• Capture delivery notes and invoices into the system
• Ensure proper filing of procurement documents

Administrative Support:

• Maintain procurement and inventory records
• Assist procurement officers or buyers with reporting
• Prepare basic reports on stock usage and orders

Inherent Requirements    
Minimum Requirements:

• Matric / Grade 12 (essential)
• 1–2 years’ experience in parts, stores, or inventory 
• Basic computer literacy (MS Excel, Word, ERP systems)
• Own reliable transport

Skills & Competencies:

• Strong attention to detail
• Good numerical and organizational skills
• Communication and negotiation ability
• Ability to work under pressure and meet deadlines
• Basic understanding of supply chain processes
• Integrity and accountability in handling stock and purchases