Payroll Administrator at Cape Town International Convention Centre

The main purpose: 

To render specific support to the Payroll Officer in the implementation, management and co-ordination of the full payroll function, as well as providing support with all reward and payroll related staff queries.

Reporting to the: Payroll Officer

Key responsibilities will include but are not limited to:

Assist with Payroll function

• Full pay end to end payroll function on VIP and/or SAGE 300 People
• Payroll for between 200 and 300 staff members
• Calculation and processing of overtime
• Management of employee data, ensuring the accuracy of timesheets, computing salaries, and ensuring employees are paid correctly and on time. Maintain employee files through efficient record keeping and filing
• Managing electronic timekeeping system (Jarrison Time) or manually collecting and reviewing timesheets, in conjunction with line departments.
• Gather, assist and process data for monthly payroll (which includes timesheets, new appointments, transfers, terminations, overtime etc.)
• Collection, verification and capturing all other variables
• Maintaining all payroll parameters and implementation of all system updates
• Maintaining and administering of the Employee Self Service VIP SAGE 300 People module (ESS)
• Full administration of employee benefits (medical aid, provident fund, etc) and good knowledge and understanding of risk benefits (Group Life & Income Protection)

Assist with Reconciliation

• Reconciliation of payroll, leave, provident fund & risk benefits, medical aid, garnishees and EMP201 returns
• Liaising with the Finance department and ensure timeous payment of all payroll vendors

Assist with Statutory submissions

• Manage statutory submissions (i.e. Employment Equity Report EEA2 & EEA4, B-BBEE verification & Tax Year End)
• Full reconciliation and submission process of IRP5’s for bi-annual and Tax Year End periods

Job requirements

Minimum qualifications and experience:

• Matric or equivalent
• VIP and/or SAGE 300 People Payroll certificate and experience essential
• Payroll Certificate or Financial Management Certificate (NQF Level 6) is preferred
• Knowledge and proven track record in HR Payroll Administration for 3 years is essential
• Fully computer literate with excellent Excel skills (formulas), MS word, Visio and PowerPoint

Skills and Attributes:

• Aptitude for figures
• Pro-active
• Flexible
• Good communication skills
• Ability to handle pressure and deadlines
• Good interpersonal skills
• High levels of integrity
• Ability to multi-task in a fast paced environment
• Diplomatic
• Able to work well on their own