Payroll Administrator at Defy Appliances

About The Position

KEY RESPONSIBILITIES

To make sure that weekly employees are paid correctly and on time. Perform all activities necessary to process one weekly payroll, including maintaining related records, filing tax reports, preparing accounting transactions and documents, and preparing special reports for management.

• Preparation and processing of the weekly payroll for approximately 1000 employees on the Unique payroll system (This includes the entire cycle of payroll processing from capturing of new employees, leave, terminations and check and authorise claims).
• Capturing of new employees, reinstatements and terminations on SAP HCM.
• Processing wage payments, interim payments and month-end garnishee, third parties on FIHRST and SARS payments on E-filling.
• Providing all information and documentation required by Auditors, which relates to wages.
• Reviewing and ensuring accuracy of approved advances and overtime claims.
• Administrate the time and attendance system (SAP time & Access).
• Maintaining employee records, ensuring that employee changes are entered correctly and made on a timely basis and review changes for proper authorization.
• Generating reports for payments e.g. PAYE returns and other third parties.
• Preparing funeral claims and submitting to Capital Alliance for payment.
• Maintaining a proper document control system.
• Keeping abreast with company policies and tax legislations that impact on remuneration.
• Preparing month-end journals and reporting integrating to the financial system. (including preparation/distribution of detailed reports, e.g expense claims, overtime, leave balances, head count, and month end reports).
• Communicate payroll changes to the HR Manager on time to avoid industrial relations challenges that may occur as a result of those changes.
• Office Management - Maintenance.
• Ensuring that Office Consumables e.g. stationery is available.
• Ensuring that filing is up to date.
• Running payrolls during annual shutdown periods to ensure all warehouse and maintenance staff are paid correctly and on time.


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Minimum Requirements

• Qualification in Payroll/ HR/ Finance
• Three or more years in a Payroll environment performing all payroll functions
• SAP HCM Experience
• Knowledge of Remuneration & Benefits
• High level (numerical & accuracy skills)
• Supervisory Skills (added advantage)
• Good communication & people skills
• Excellent skills in MS Excel
• Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system.
• Ability to maintain confidentiality and exercise extreme discretion.
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy.
• Strong organizational skills, and the ability to work independently and under pressure.
• Ability to handle and prioritize multiple tasks and meet all deadlines.
• Personable Attributes
• Must be honest and trustworthy
• Be respectful
• Be flexible
• Good interpersonal skills and communication skills - ability to liaise at all levels.
• Outgoing, personable, responsible, self-motivated, and confident.


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Desired Skills

• Good communication and people skills
• Organisational Skills
• Attention to detail

Desired Qualification Accreditation

• Degree