Payroll Administrator at Fourier Recruitment

Description
Provides payroll processing, data capturing and administrative support to the relevant areas of the business.

Talent Management and Development:

• Personal development in high level overview of what the company is selling and business concepts.
• Ensure that all administration such as annual leave, sick leave, overtime and expense claims are completed correctly in line with Group Policies.
• Complete annual staff satisfaction surveys.
• Complete annual staff performance appraisals and assessments.
• Complete and update development plans annually.

Stakeholders (Internal and External):

• Foster and improve customer relationships.
• Foster and improve internal staff relationships.

Operational Performance:

• Upholding strict and effective SHEQ (including ISO 9001) measures within the business ensuring that staff meets the requirements of relevant legislation and Group Policies in this regard at all times.
• Ensure that if there are internal or external escalations that the escalations happen as quick as possible and with all relevant information.

 Growth and Profitability:

• Ensure that all tasks performed re done within required time, accurate and as soon as possible.
• Identify where cost savings can be implemented

Minimum Requirements

• Grade 12 and Accounting Diploma (Or Equivalent)
• VIP Payroll and Administration Courses – Certifications.
• SAGE 300 People User Qualifications and experience.
• Telephone etiquette/ Task orientation/Communication / Interpersonal skills/Attention to detail/Numerical ability/Problem solving.
• 1 to 2 years’ experience in general office administration undertaking filing, typing, travel and accommodation arrangements.
• MEIBC knowledge.
• ESS (Employee Self Service).
• 5 years experience on Sage 300 (Leave Module, including Employment Equity Module, Personnel History Module, Skills Module.)
• Microsoft package knowledge (Excel, Word, Outlook)
• Open Data Base Connectivity.

Payroll administration

• Full payroll function.
• Prepare, collect and sort input documentation.
• Modify and Maintain employee information.
• Input on the payslip screen: Earnings, Deductions, Company contributions, Perks
• Process Leave.
• Batch entry and import.
• Onboarding and Terminate employees.
• Print reports.
• Reconcile all input and make relevant corrections.
• Print payslips.
• Third party reconciliation
• Export UIF Declaration File.
• STATS SA submissions.
• Understanding of Statutory calculations (PAYE, UIF, SDL).
• Understanding of the Labour Act, BCEA in relations to Payroll Function.
• Filing documentation and reports.
• Attend to payroll queries.
• Employee Files
• Update and maintain employee files.
• Prepare employee files for auditing purposes.
• Ensure all relevant documentation is filed and on record.
• Open hard and soft copies of files for new employees.
• Keep a record of resigned employee files.
• Ensure files appropriately secured due to the confidential nature of their contents.
• Ad hoc tasks
• Ensure invoices are received and forwarded to Finance on time.
• Complete PO and once signed by Manager send to Finance.
• Follow up to ensure service provider is paid on time.