Payroll Administrator (FTC) - Johannesburg at Anova Health Institute

Key duties and responsibilities:

Payroll

• Ensure all input received is processed accurately within the specified time, according to Anova procedures and Statutory laws.
• Capture new employees on Sage 300 People from authorised documents.
• Generate employee numbers and files for new employees.
• Filing paperwork into employee files and other files.
• Ensure paperwork is filed accurately and in alphabetical/numerical order.
• Capture terminated employees on Sage 300 People, following full termination process.
• Capture overtime claims onto Sage 300 People.
• Calculate and capture consultant hours from timesheets or invoices.
• Manage, maintain, and update payroll related data.
• Monitor Payroll Admin e-mails and follow up on all queries to ensure payroll data is kept up to date.
• Co-ordinate and capture data from Per Diems and Travel Claims received from Finance onto Sage 300 People, ensuring no duplications.
• Generate dummy payslips on Sage 300 People for potential new staff as requested by HR Department.

 ESS, Info Slips, Timesheets & Medical Aid

• Approve leave on ESS in line with BCEA and Company Policy.
• Ensure all employees are linked to the correct approvers on ESS.
• Ensure all applicable employees are impersonated correctly on ESS.
• Assist and guide all employees on the process to reset their passwords.
• Monitor ESS Admin e-mails.
• Capture annual and sick leave onto Sage 300 People.
• Export of Info Slips from Sage 300 People, generation of PUK Letters, sending out info slips. monthly by e-mail to all employees linked to this option.
• Verify timesheets from projects on a monthly basis.
• Ensure timesheets and leave correspond and address discrepancies.
• Process Discovery and UMVUZO applications for new employees.
• Maintenance of medical changes on payroll on an annual & monthly basis.

 General Payroll Administration

• Ensure all termination checklist documents, final timesheets are signed off correctly.
• Ensure all payroll input is placed accurately in the monthly folders/files for payroll checks and for audit requests.
• Assist with audit reviews.
• Complete Department of Labour UI19s for terminated and employees on maternity leave.
• Respond to external employee confirmations and staff queries.
• Process payments to employees for the 10th, 25th and adhoc payment runs each month.
• Any other tasks as agreed with line manager.

Minimum qualifications and experience:

• Matric Certificate.
• Certification on Sage VIP Premier/Sage 300 People and ESS.
• 5 years’ experience in payroll administration on Sage VIP.
• Experience in Sage 300 People advantageous.
• BIM/Smart/Sage Reporting.
• Sound knowledge of BCEA and LRA.
• Report generation (Excel and Sage 300 People).

Skills, competencies, and attributes:

• Computer literate (MS Office, Word, Excel).
• Attention to detail, systematic and thorough.
• Good problem-solving skills.
• Good time management skills.
• Ability to multitask and work under pressure.
• Service orientation.