Payroll & Human Capital Information System Manager at SA: Central Energy Fund

Description:

The HRIS & Payroll Manager will be responsible for the end to end payroll function including planning, coordination and processing and shall report into Group Remuneration and Benefits Manager. The incumbent will be the custodian of the HR Information system and be responsible for data integrity and reporting.

Requirements:

REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE

• 6 years of which 3 years must have/be performing similar function.
• Matric (NQF Level 4) and National Diploma (NQF Level 6) or bachelor’s degree (NQF Level 7) as essential Payroll or Accounting or Computer Science or a related qualification
• Honours / BTech Degree (NQF Level 8) or post graduate diploma (NQF Level 8) as an added advantage.

DESIRED ADDITIONAL SKILLS/ COMPETENCIES

• Strong operational experience and an in-depth knowledge of HRIS, payroll processing, legislation and reporting
• Experience in outsourcing of payroll
• Experience in managing HRIS implementation project.
• Expert knowledge in VIP or related payroll systems
• In-depth knowledge of Income Tax Act, Basic Conditions of Employment, Employment Equity and Labour Relations Acts
• Experience in Statutory reporting.

KEY PERFORMANCE INDICATORS 

Payroll Management 

• Research, implement and administer all company benefit plans.
• Develop systems to process payroll account transactions (e.g. salaries, benefits, garnishments, deductions, taxes and third party payments)
• Maintain all personnel policies and procedures and provide guidance and interpretation to staff.
• Maintain knowledge of industry trends and make recommendations to Management Team for improvement of organization’s policies, procedures and practices on personnel matters.
• Produce accurate, timely and auditable payroll processes and payments.
• Pay slip and Income Tax Document Generation Requests
• Manage the employee benefits platform for pension, provident funds and medical aid.
• Manage statutory and 3rd party payments.
• Manage internal and external relationships with relevant stakeholders.
• Manage the on-boarding, off-boarding of employees.
• Act as back-up to Staff Accountant for payroll processing
• Liaise with auditors and manage payroll tax audits.
• Collaborate with Human Capita (HC) and Accounting teams.

HRIS Management

• Develops and maintains human resources systems that meet the CEF Group’s personnel information needs.
• Maintains quality and consistency of HRIS database information.
• Develops and maintains applicable service agreements with subsidiaries.
• Runs scheduled reports and creates reports as needed.
• Participates in the development of, and advises management on, information technology strategy and technology deployment.
• Functions as Project Manager for HRIS upgrades and projects
• Coordinates the resolution of vendor problems.
• Develops relevant HRIS procedures and process maps in line with HR policies and best practice.
• Establishes and maintains a security / access strategy to ensure a secure HRIS environment and Data privacy compliance.
• Acts as a system super-user and troubleshoots, analyses, detects, identifies and corrects technical problems and deficiencies.
• Advise on the development of relevant HR policies.
• Maintains all personnel files and Employment verification.
• Maintains the Organization structure and Position maintenance;
• Creates Contract and provides, Contract Clause Advise and track contractor expirations.

Filling Management

• Maintain accurate records and prepare reports.
• Document scanning and Digitization.
• Information Retrieval and Dissemination
• Record Retention and Destruction

 Other

• Manage induction process for all new hires.
• Putting files, digital or paper, into their proper locations