Payroll Specialist at The Johannesburg Development Agency

Purpose of the position: 

• Reporting to the Senior Manager: Human Capital Operations & Talent Management the role will coordinate, implement, maintain, and review the payroll processing function to ensure timely and accurate processing of payroll transactions.

Key performance areas: 
Payroll processing: 

•  Process information on the payroll system in accordance with HR policy and procedures and within the required timeframe 
•  Verify that the mandatory fields have been completed 
•  Recover and monitor debt for any salary overpayments 
•  Obtain approval from the Senior Manager to run the payroll, exporting payslips onto payroll system 
•  File and maintain reports after the monthly payroll run has closed.

Payroll administration: 

•  Verify the timeous receipt of all time sheets, payroll changes, records and other related material prior to close of payroll run 
•  Liaise with Finance for the processing of payments to 3rd parties, and adhere to timeframes for the forwarding of the relevant statutory documentation 
•  Maintain a filing system of all pay records, associated time-keeping data, statistics, leave records and related information in accordance with statutory requirements 
•  Provide input into payroll policies, procedures and processes, and monitor compliance therein 
•  Review payroll manuals, system manuals and training manuals and make recommendations to Senior Manager to improve content
•   Liaise with service providers on benefit administration i.e. requesting for and receiving medical aid and retirement information, and administer the Pension / Provident Fund portals 
•  Prepare the SARS amount based on payroll system 
•  Maintain integrity of the payroll system at all times, and make recommendations on system enhancements and / or maintenance to ensure payroll best practice and system efficiency 
•  Input into the preparation of quarterly statistics in collaboration with the Senior Manager 
•  Backup payroll reports and any relevant information and save on the server at the end of every month 
•  Provide support during the audit process and ensure availability of the necessary payroll related documentation.

Payroll query handling: 

•  Address all payroll queries in accordance with HR policy and procedures and within the allocated timeframe. This includes queries regarding medical aid, retirement, pay slips, garnishing orders, etc 
•  Assist employees with completing and submitting claim forms.

Education and experience required: 

•  Minimum National Diploma in Human Resource Management or Payroll Administration or similar (NQF Level 6) 
•  Extensive knowledge of SAP and VIP payroll systems 
•  Minimum 5-7 years’ experience in payroll processing & payroll administration 
•  Sound knowledge applicable HR and Tax legislation 
•  Sound knowledge of Remuneration Best Practice 
•  Sound knowledge of the HR industry 
•  Advanced MS Word and EXCEL skills 
•  Valid unendorsed code EB driver’s license