Career Opportunities at The Johannesburg Development Agency

PURPOSE OF THE POSITION:

• Reporting to the Senior Manager: HC Operations & Talent Management, the role will partner with allocated business units and relevant management to deliver a Human Capital service in line with the needs and priorities of the JDA, as well as co-ordinate the human capital life cycle.

KEY PERFORMANCE AREAS: 

• The role will be responsible for the entire human capital cycle activities. Liaise with line management to understand and implement JDA’s talent acquisition requirements within area of responsibility in line with the approved organisational structure. 
•  Coordinate the induction of new staff members through provision of all company information to the new hire, introduction of new hire to the business and facilitating induction workshops 
•  Coordinate employee wellness programmes to promote a healthy and safe working environment 
•  Act as the first line of contact for employee relations issues, involving employees on all level, within area of responsibility
•  Provide guidance to management on disciplinary and grievance matters in accordance with employee relations frameworks, policies and procedures 
•  Conduct a talent development needs analysis, in area of responsibility, to input into the Leadership Development programs and strategies and support the creation of a learning culture that enables optimal learning and growth. 
•  Support and accelerate skills development and achievement of employment equity and organisational transformation and limit the impact of skills shortages 
•  Facilitate and monitor compliance to the Performance Management Policy, providing guidance to management on performance review process and procedures 
•  Support talent management processes and systems. i.e. talent pool management, transformation targets achievement, reward and retention, hi-po identification and management etc 
•  Contribute to the development of HC policies 
• •Provide advisory support to staff, within area of responsibility, in the communication and interpretation of HC policies 
•  Monitor compliance to HC policies 
•  Produce and submit relevant Human Capital reports as and when required.

Education and experience required:

•  Minimum Bachelor’s degree in Human Resources/Industrial Psychology or equivalent
•  Any registration with a professional body will be advantageous
•  Minimum 5 – 7 years’ HR Generalist experience
•  Sound knowledge of HR Legislation, Policy and Procedures .
•  Sound knowledge of HR Best Practices.
•  Sound knowledge of HR Systems and Frameworks.
•  Knowledge of Corporate Governance
•  Advanced HR Analytics skills
•  Valid driver’s license

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Purpose of the Position: 

• Reporting to the Executive Manager: Project Implementation, the role will lead and direct the implementation of all the JDA’s development projects, ensuring that projects are delivered on time, within budget and to the required standards.

Key performance areas: 

•  Ensure that all development projects are designed and implemented on time, within budget and that all best practice development principles are applied to all JDA developments 
•  Provide leadership and management support to the project implementation teams 
•  Lead and manage client stakeholder relationships 
•  Lead, implement and monitor a performance management system for the project implementation teams 
•  Ensure that development projects are sufficiently resourced, both internally and externally  Lead contract management and dispute resolution 
•  Ensure that Construction Regulations and Health and Safety requirements are uniformly and consistently applied to all development projects 
•  Implement an enterprise development programme for SMMEs in projects 
•  Ensure prudent financial management of all projects 
•  Appoint, develop and evaluate staff and take corrective actions to address under/non-performance 
•  Coach, mentor and guide staff to ensure that approved audit objectives are met and that adequate coverage is achieved 
•  Identify and manage risks in all area of responsibility.

Education and experience required: 

•  Minimum Bachelor’s degree or diploma in a Built Environment as Quantity Surveying, Construction Management, Engineering or equivalent 
•  Professional Construction Project Management registration with a professional body 
•  Professional Engineering Technologist or Professional Engineer 
•  Minimum 7-10 years’ experience with management of diverse development and construction projects preferably in an urban setting 
•  Extensive experience in planning and management of infrastructure, and a record of success at senior level in achievement of operations and delivery of programmes with and through partners in public, private and community sectors 
•  Sound knowledge of financial management of infrastructure programmes 
•  Sound knowledge of best practices within the construction industry, legal environment including supply chain management, CIDB, Construction Contract regulations Best Practices 
•  Sound knowledge of the MFMA 
•  Knowledge of Corporate Governance 
•  Advanced MS Office and Report writing skills 
•  Valid driver’s license.

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Purpose of the position: 

• Reporting to the Senior Manager: Human Capital Operations & Talent Management the role will coordinate, implement, maintain, and review the payroll processing function to ensure timely and accurate processing of payroll transactions.

Key performance areas: 
Payroll processing: 

•  Process information on the payroll system in accordance with HR policy and procedures and within the required timeframe 
•  Verify that the mandatory fields have been completed 
•  Recover and monitor debt for any salary overpayments 
•  Obtain approval from the Senior Manager to run the payroll, exporting payslips onto payroll system 
•  File and maintain reports after the monthly payroll run has closed.

Payroll administration: 

•  Verify the timeous receipt of all time sheets, payroll changes, records and other related material prior to close of payroll run 
•  Liaise with Finance for the processing of payments to 3rd parties, and adhere to timeframes for the forwarding of the relevant statutory documentation 
•  Maintain a filing system of all pay records, associated time-keeping data, statistics, leave records and related information in accordance with statutory requirements 
•  Provide input into payroll policies, procedures and processes, and monitor compliance therein 
•  Review payroll manuals, system manuals and training manuals and make recommendations to Senior Manager to improve content
•   Liaise with service providers on benefit administration i.e. requesting for and receiving medical aid and retirement information, and administer the Pension / Provident Fund portals 
•  Prepare the SARS amount based on payroll system 
•  Maintain integrity of the payroll system at all times, and make recommendations on system enhancements and / or maintenance to ensure payroll best practice and system efficiency 
•  Input into the preparation of quarterly statistics in collaboration with the Senior Manager 
•  Backup payroll reports and any relevant information and save on the server at the end of every month 
•  Provide support during the audit process and ensure availability of the necessary payroll related documentation.

Payroll query handling: 

•  Address all payroll queries in accordance with HR policy and procedures and within the allocated timeframe. This includes queries regarding medical aid, retirement, pay slips, garnishing orders, etc 
•  Assist employees with completing and submitting claim forms.

Education and experience required: 

•  Minimum National Diploma in Human Resource Management or Payroll Administration or similar (NQF Level 6) 
•  Extensive knowledge of SAP and VIP payroll systems 
•  Minimum 5-7 years’ experience in payroll processing & payroll administration 
•  Sound knowledge applicable HR and Tax legislation 
•  Sound knowledge of Remuneration Best Practice 
•  Sound knowledge of the HR industry 
•  Advanced MS Word and EXCEL skills 
•  Valid unendorsed code EB driver’s license

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Purpose of position: 

• The successful candidate will manage a portfolio of developments, ensuring coordination of budgets, staff and operational management. He/she will also ensure that goals and objectives of the developments are accomplished within specified timeframes, utilising specified resources, and to agreed performance levels, as well as according to JDA business goals and objectives. The Project Manager assumes full responsibility for the following aspects of the development: Feasibility detailed investigation, design and structuring, planning, implementation and commissioning. He/she will work exclusively for the JDA and will not be allowed to engage into activities which may constitute a conflict of interest.

Key responsibilities: 

• As the driver of JDA developments, the Project Manager must deliver on the following and ensure success of developments by: 
•  Managing Project Coordinators who are assigned to them 
•  Managing external consultant teams in planning and construction phases of projects 
•  Managing and  reconciling the budget(s) that he/she is responsible for and producing monthly and quarterly financial reports 
•  Ensuring that the budget is spent within the financial year and anticipating any problems that may arise 
•  Initiating, designing, implementing and commissioning projects 
•  Securing engagement of a diverse range of stakeholders liaising with other municipal entities and departments as necessary 
•  Developing and managing the development marketing strategy 
•  Taking responsibility for procurement and contracting, including legal requirements such as B-BBEE and CIDB Managing the risks associated with development, including the performance of contractors, participation of stakeholders in Occupational Health and Safety, etc 
•  Reporting on EPWP and OHASA as required 
•  Ensuring that all information on developments and projects is correctly reflected on the JDA’s Development Information System 
•  Enhancing the operational excellence of the JDA by pursuing best practice in all of the JDA’s activities and initiatives.

Education and experience: 

• A degree/diploma in Civil Engineering / Built Environment or a relevant field 
•  Experience in transportation engineering will be an advantage 
•  Professional registered with Built Environment professional body will be advantageous 
•  A minimum of 5 years’ experience in a construction and/ or project management environment 
•  Experience in the management of diverse development projects, preferably in an urban setting.

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Purpose of the position: 

• Reporting to the Manager: Strategy & Performance Monitoring the role will facilitate the development and implementation the M&E policies, processes, standards and guidelines to ensure effective institutional performance monitoring and evaluation reporting. To supervise the capturing of data pertaining to performance, monitoring and evaluation to ensure data integrity and accuracy.

Key responsibilities: 
Organisational Performance Monitoring & Evaluation (M&E): 

• Facilitate the development of the M&E strategic framework in consultation with the line manager 
•   Review and Update the JDAs performance management framework 
•   Provide technical advice and support in the design and delivery of the M&E activities to ensure rigorous methodologies are applied within the JDA
•   Strengthen the impact and outcome of M&E research and evaluation 
•  Input into improvements in the JDAs overall planning process by reviewing evaluation recommendations and outcomes
•   Participate in the mid-year and annual review of business targets.

Data management processes: 

•   Guide the collation and management tools to be implemented, and ensure tools are user friendly for stakeholders  Collaborate with IT to input into the design and implementation of a central M&E database to ensure efficiency and cost-effectiveness
•   Verify that the performance dashboard correctly reflects the organisational scorecard
•   Implement manual data system / dashboard and ensure information is updated regularly
•   Undertake accurate data analysis and reporting i.e. annual reporting, quarterly reports, sub-committee reports, etc
•   Ensure that M&E data is delivered on time and with high quality to internal and external stakeholders.

Performance information audits: 

•   Facilitate the audit of performance information on a quarterly or annual basis 
•  Coordinate all portfolio of evidence submitted to auditors 
•  Respond to performance related audit queries raised in audit report 
•  Provide input into responses to internal audit or Auditor General management findings pertaining to performance reporting 
•  Coordinate the consolidation of required performance information for auditing 
•  Follow up on action plans for performance targets that were previously not achieved 
•  Ensure that M&E data quality is regularly assessed for constraints and limitations, and make recommendations to line manage.

Reporting: 

•  Collate information and develop monthly, quarterly and annual reports on M&E outcomes, and performance of the monitoring & evaluation system 
•  Assist the line manager administratively to compile and ensure the Quarterly & Annual Reports are completed on time and approved by board
•  Collate information to disseminate to the relevant structures

Education and experience required: 

• Degree in Development Studies, Social Sciences, Public Administration or similar (NQF Level 7).
• Honours / Post Graduate qualification in Monitoring and Evaluation, Development Studies, Social Sciences, Public Administration or similar (NQF Level 8) will be advantageous 
•   Minimum 5 years’ experience in Experience in the design and implementation of organisational M&E system within a public or private sector 
•   Sound Knowledge in Knowledge of local government policies.