People Payroll Associate Specialist at Kaelo

Job Description

• The People Payroll Associate Specialist will be responsible for performing all activities relating to multiple payrolls, including maintenance of related records, filing tax reports, preparing accounting transactions and documents as well as preparing certain reports. Supporting the People Solutions business area, you will be responsible for maintaining personnel records, managing employee documents (including employment records, onboarding and offboarding guides) and updating internal databases. Assisting with the administration that encompasses the full end to end employee life-cycle.

KEY OUTCOMES

Payroll

• Responsible for the preparation and processing of monthly payroll
• Liaise with external partners, like insurance vendors, and ensure legal compliance
• Communicate payroll changes to the Chief People Officer and Chief Finance Officer
• Responsible for the coordination between Finance and People Solutions, to ensure proper flow and maintenance of employee data and records

People Support

• Prepare People Solutions documents, like employment contracts and new hire guides
• Prepare information sheets for increase cycles and employee related administration
• Answer employees’ queries about People Solutions and Finance related issues
• Maintain relevant employee information and personnel records (e.g. leaves of absence, sick days and work schedules)
• Keep abreast with company policies and tax legislation that impact on remuneration
• Maintain a proper document control system

Reporting

• Prepare month-end journals and reporting integrating to the financial system. (including preparation/distribution of detailed reports, e.g. expense claims, overtime, leave balances, head count, and month end reports)
• File EMP201s and request for payment on e-Filing
• Generating reports for payments e.g. Third parties
• Create regular reports and presentations on People Solutions metrics (e.g. attrition, leave and tenure)
• Submit UIF Declarations
• Generate information reports for WSP_ATR / BBBEE / EEA submissions
• Submit STATS SA Quarterly Reports
• WCA submissions
• IRP5 Submissions (Annual & Bi-Annual)

Projects

• Participate in People Solutions and Finance projects

Qualifications
SPECIAL REQUIREMENTS

• Maintain confidentiality and exercise extreme discretion

PERSON DETAILS: WORK EXPERIENCE

REQUIRED

• 3+ years performing all payroll functions
• Strong experience using and understanding the flow of transactions in an integrated and automated payroll accounting system

PREFERRED

• Proven work experience as an HR / People Solutions Administrator, HR / People Solutions Administrative Assistant or relevant role
• PSIber experience will be advantageous

EDUCATION: QUALIFICATIONS: ACCREDITATIONS WITH PROFESSIONAL BODY

REQUIRED

• Qualification in Payroll administration

PREFERRED

• Bachelor of Commerce (Human resources management or Finance)

TECHNICAL SKILLS OR KNOWLEDGE

REQUIRED

• Computer Literacy – expert in Microsoft Excel, Word and PowerPoint
• Strong phone, email and in-person communication skills

PREFERRED

• Knowledge of Labour Laws
• Knowledge of Payroll Systems
• PSIber experience will be advantageous

Additional Information
Personal Attributes

• Accountability
• Action orientated
• Collaborative
• Communication
• Business writing skills
• Manages complexity
• Problem solving skills
• Decision
• Growth and development mind-set
• Financial acumen
• Planning and organisation
• Resilient and adaptive
• Self-development
• Purpose driven
• Significance and values orientate