Personal Assistant C2 at Sibanye-Stillwater

Job Purpose:

• To perform secretarial work and provide senior managers with day-to-day administrative support, including answering phone calls and managing correspondence, scheduling appointments, and making travel arrangements. They may also be required to organize events.

Minimum Required Qualification:

• NQF 5 (Diploma or Higher Certificate) in Secretarial / Office Management
• Grade 12

The Appointee should:

• NQF 5 (Diploma or Higher Certificate) in Secretarial / Office Management
• At least 3 years’ experience in a similar role within an administrative support environment
• Medically fit to work in the specific business area
• Clear security screening record
• Valid driver’s license (if applicable)

Additional Requirements:

• NQF 6 (National Diploma or an Advanced Certificate) in Secreterial or Office Management will be advantageous
• 5 years’or more experience in an Administration / Secretarial / Personal Assistant position and experience within a Mining environment will be advantageous

Key Responsibilities:

• Personal Assistance  Reporting to senior management and performing secretarial and administrative duties.  Acting as the point of contact between the manager and clients  Typing, formatting, and editing reports, documents, and presentations.  Entering data, maintaining databases, and keeping records.  Liaising with internal departments, answering and screening calls, and making travel arrangements.  Managing internal and external correspondence on behalf of senior management.  Manage diary by scheduling appointments, maintaining an events calendar, and sending reminders.  Copying, scanning, and faxing documents, as well as taking notes.  Preparing facilities for scheduled events and arranging refreshments, if required.  Ordering office supplies and replacements, as well as managing mail and courier services.  Coordinate order processing (purchase requisitions, invoicing, service entry sheets, payments, etc.).  Assists with the Sibanye-Stillwater Quality Management System, and the Document Management System  Assists the Human Resources and Financial Services functions serving the department when necessary  Observing best business practices and etiquette.
• Additional Activities  Attending all meetings chaired by the EVP as well as other meetings critical to the department.  Form the secretariate of identified forums  Compile labour reports for Group  Quality control // proofreading the weekly updates for Department issued by communications.  Process and load all EVP’s expenditure claims on ESS // complete reimbursement forms and send to Payroll.  Informal training of colleagues in systems such as SigningHub, SharePoint, MS Teams. Stakeholder Relations  Receive and channel messages and other communications for stakeholder attention.  Adhere to standards and procedures related to stakeholder interactions.  Ensuring open communication channels with all relevant stakeholders.  Liaises extensively with the Executive PA’s and other PA’s to secure calendar commitments between Company leadership and the Senior Managers  Collaborating with external service providers regarding the design and implementation of tools to enhance processes.
• Building a values-based organisational culture  Actively support and meaningfully participate in the execution of the segment specific organisational development plan. This support will manifest in the targeted shift in culture as described by a valid culture assessment. ESG Compliance  Align to international responsible mining principles.  SA Gold Operations: Align to World Gold Council (WGC) Responsible Gold Mining Principles (RGMPs).  SA PGM Operations: Enhance Together for Sustainability (eTfS) initiative.  US PGM Operations: Enhance together for ICCM principles. SHE Compliance  Maintain and comply with SHE standards within the work environment.  Participate in risk assessments and investigate and take appropriate action as per identified risks.  Ensure adherence to all company policies and procedures. SHE Management:  Instil a culture of SHE leadership within the department. Quality Management System (QMS):  Maintain department’s documents.  Comply with requirements of the Quality Management System. People Management  Provide coaching and on-the-job training to reporting staff.  Manage performance and development of reporting staff.  Ensure fair work allocation for team members.  Inspire team members towards high performance.

Deadline:31st July,2026