Personal Assistant: Managing Director: RA: SC: SFP (Vineyard Offices) (Bellville) (PG 07) (Rerun) at Sanlam Group

Job Description

• Provide secretarial support to the Managing Director of Succession Financial Planning.
• The ideal individual must have strong administrative skills and strong planning and organisation skills, be detail-orientated, structured, have good communication skills and the ability to multi-task in a high-performance culture environment.

The successful candidate will provide secretarial support to the Managing Director in terms of the following:

• Office and diary management
• Email and information management
• Travel arrangements 
• Organising and preparation of meetings; functions; presentations; conferences; workshops; satellite broadcasts, video conferences etc.
• Preparation of documents, including formatting and the distribution thereof for the above
• Minute taking
• Using electronic tools effectively. i.e.  SharePoint / MS Team / MS Powerpoint / MS Word / MS Excel
• Consolidate and provide relevant reports
• Support team members with all secretarial duties
• Assist with ad-hoc requests 
• SAP S4HANA Financial payments & order supplies

What will make you successful in this role?
Qualification & Experience 

• Matric 
• Secretarial Qualification/Diploma 
• A minimum of two years Secretarial/Personal assistant experience. 
• Previous experience in a sales environment will be an advantage. 
• SAP 
• Travel system 

Personal Qualities 

• Cultivates Innovation 
• Client Focus 
• Drive Results 
• Collaborates 
• Flexibility and adaptability 
• Communication & Literacy 
•  Assertiveness 
• Concern for accuracy and order 
• Technical knowledge & skills 
• Treating customers fairly (TCF) 
• Stress tolerance 
• Problem-solving 
• Decision-making 
• Managing work 

Personal Attributes

• Communicates effectively - Contributing dependently
• Plans and aligns - Contributing dependently
• Action orientated - Contributing dependently
• Optimises work processes - Contributing dependently

Core Competencies

• Cultivates innovation - Contributing dependently
• Customer focus - Contributing dependently
• Drives results - Contributing dependently
• Collaborates - Contributing dependently
• Being resilient - Contributing dependently