Personal Assistant (PA) - JHB at City of Johannesburg

VACANCY CIRCULAR 001/2024 

Minimum Requirements: 

•  Matric/Grade 12; 
•  Secretarial and/or Administration Diploma or similar and/or relevant qualification at NQF level 6; 
•  1 - 3 years’ experience operating at a Senior Secretarial level within government environment; 
•  Experience in administration and document management; 
•  Computer Literacy in MS Office and Internet; 
•  High degree of interpersonal skills to interact with all levels of staff, the public and Councillors. 

Primary Function:

• Provide assistance to the Member of Mayoral Committee (MMC) in all administrative activities. Assist in preparing for meetings, minute taking, and the implementation of decisions taken at meetings to ensure that the responsibilities of the Office of the MMC is followed through and completed within required standards and deadlines. 

Key Performance Areas: 

•  Provide assistance to the MMC in terms of logistics and recording of meeting outcomes; 
•  Assist in preparing for meetings, minute taking and the implementation of decisions taken at meetings to ensure that the responsibilities of the Office of the MMC are followed through and completed within required standards and deadlines; 
•  Ensure diary management of the MMC; 
•  Provide office support and administrative office assistance; 
•  Manage internal liaison services from both the administration, political and stakeholder areas; 
•  Provide assistance with ad-hoc functions/events. 

Leading Competencies: 

•  Teamwork, Accountability and Ability to work under pressure. 

Core Competencies: 

•  High level of confidentiality; 
•  Attention to detail; 
•  Initiative; 
•  Professionalism; 
•  Sound judgement; 
•  Work independently and under pressure; 
•  Multi-skilled on range of roles applicable to the position.