Personal Assistant (Parow) at Assupol

Description

Assist regional manager with administrative functions 

• Organize RM’s meetings
• Manage RM’s diary
• Organize travelling and accommodation arrangements
• Handle RM’s and the sales team’s claim requests
• Assist with rationalization
• Assist with all budgetary expenditure payment requests
• Handle all sponsorship requests (internal and external)
• Liaise with staff and clients

Administrate correspondence and documentation 

• Type and draft documentation e.g. reports and presentations
• Manage all correspondence for manager and sales team
• Assist with drafting and placing of advertisements for sales force
• Manage all brokers and reps bridging, advances and cancellation applications
• Prepare documents for meetings, this includes photocopying documents, writing and distributing minutes
• Manage all incoming and outgoing phone calls

Administrate systems and equipment

• Keep filing system up to date
• Keep electronic backup system up to date
• Keep follow-up system related to deadlines, documentation, and feedback up to date
• Keep office and computer equipment inventory up to date

Assist with external projects and public relations matters

• Organize and manage all social events and team buildings
• Order promotional items for projects etc. in region
• Manage and control all commission deductions of sales force
• Assist head office with all human resource related issues of sales force and staff - on request
• Handle enquiries and communication with external organizations
• Ensure payment of all service providers
• Manage and prepare documentation for projects
• Attend ad hoc meetings – on request 
• Manage and control all vehicles reports for region
• Assist with managing all external franchises

Requirements
Knowledge and Skills

• Formal Education
• Matric Diploma in Office Administration or Secretarial/relevant
• Technical/Legal Certification 
• RE 5 (as an advantage)

Experience

• 3 - 4 Years’ experience as a Personal Assistant
• Atleast 2 Years’ experience in the Insurance Industry
• Advanced MS Office skills
• Word
• Excel
• Powerpoint
• Outlook