Personal Assistant - Rietvlei at Rand Water

Minimum Requirements

• Diploma or equivalent plus a Secretarial Diploma
• 10 years’ experience in the capacity of personal assistant or administration secretary to an executive or senior manager’s.
• Advanced computer proficiency in MS Office Suite: Word, Excel, PowerPoint, and MS Teams
• Desirable Qualification
• A qualification in Business Management
• Desirable Experience
• Office Administration within the ICT or Technology environment

Primary Duties

• Provide effective and efficient secretarial and administrative services and support to Chief Technology Information Officer (CTIO) to contribute towards the successful functioning of the Portfolio.
• Facilitate and collate assigned divisional directives to meet corporate targets.
• Coordinate, collate and manage divisional projects (delegated tasks)
• Clear, concise communication of divisional tasks to management team
• Exercising own judgement and initiative in assigning actions to appropriate managers
• Innovative design of systems reports and presentations to meet new organizational challenges.
• Manage CTIO’s divisional budget.
• Assist and support CTIO by providing a personal assistant and administrative service
• Responsible for coordinating of clerical functions.
• Providing a general secretarial function, i.e. effective co-ordination of meetings, venues and travel arrangements, managing the CTIO’s diary, supply of stationery and reception services, fielding telephone calls and correspondence as well as responding where appropriate.
• Providing general administrative support including managing a filing system and database of all divisional files, reports, financial transactions, meeting packs, photocopying, faxing etc.
• Documents Quality Assurance to ensure final work is accurate, presentable and meets Corporate Identity and standards.
• Always Maintaining good customer relationships between stakeholders and the Portfolio
• Develop and prepare correspondence, type documents, reports, and presentations for the CTIO.
• Ensure that payment and procurement system processes are followed in line with duties in all projects handled by the Chief Technology Information Officer.
• Effective management of divisional planning, reporting, performance information & service delivery
• Overall management of the office of the Chief Technology Information Officer