Personal Assistant at Sanlam Group

Provide secretarial support to the Chief Executive of SIL; Chief Information Officer; Finance Manager and Head of Business Development.
What will make you successful in this role?

Secretarial Support
Key Responsibilities:

• Excellent office and diary management
• Mail and information management
• Time and priority management
• Travel and accommodation arrangements
• Organising and preparation of meetings; functions; presentations; conferences; workshops; video conferences, etc.
• Preparation of paper and electronic documents packs and the distribution thereof for the above and other meetings
• Preparation of PowerPoint presentations
• Minute taking, if applicable
• Consolidate and provide relevant reports, especially for Finance Manager and CE
• Support team members with all secretarial duties
• Assist with ad hoc requests

What will make you successful in this role?

Administration

• Payment of invoices via E2 financial system or relevant payment system / process
• SAP Training Capturing
• Accurate Electronic filling on SharePoint

Qualifications

• Matric with a Secretarial diploma

Experience
Experience and Knowledge

• A minimum of 3-5 years secretarial / personal assistant experience on a middle and senior management level
• Experience of gathering relevant information for report purposes
• Extensive travel arrangement experience
• E2 Financials system
• myWorkSpace Management Self Service (MSS)
• experience in Microsoft Office: Word, Excel & Power Point

Knowledge

• Business communications methods and processes
• An understanding of the Sanlam structures, committees and processes would be an advantage

Personal qualities

• Multi-Tasking
• Good Communication skills (verbal and written)
• Quality focus
• Attention to detail
• Pro-active and working independently
• Accountability
• Problem solving
• Ability to prioritise, plan and organise

Sanlam Core Competencies

• Cultivates innovation
• Client focus (TCF)
• Drives results
• Collaborates
• Flexibility and adaptability