Personal Assistant to General Manager at AbbVie

Purpose

Responsible for all administrative functions: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, filing, minute taking and handling teleconference setups, payments and account reconciliations.

Responsibilities

• Provides general administrative support.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures
• Interacts with high-level executives and handles confidential or business-sensitive information.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Orders business cards and stationery.
• Uses and understands Microsoft Office Suite and other business-specific software.
• May train/coordinate work for new administrative assistants.
• Operates with general instruction and some supervision.

Qualifications

• English proficiency
• Experience in pharmaceutical industry is preferred
• High School diploma or equivalent. Some college preferred.
• 5+ years Personal Assistant experience or equivalent.
• Basic to intermediate knowledge of Microsoft Office Suite