Personal Assistant at Western Cape Department of Health and Wellness

Experience:

• Appropriate experience in rendering a support service to middle and senior management. Appropriate experience in office administration and/or management, which includes financial management, asset management, logistical support.

Minimum Educational Qualification:

• An accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 (a certificate of completion should be provided). Qualification on a higher level may also be accepted on condition that the subjects of the qualification align to the functions as per the attached job description.

Duties

• Render a secretarial service to the Chief Executive Officer (CEO). Provide a receptionist support service to the office of the CEO including answering and directing telephone calls as well as visitors and proper scheduling of meetings. Ensure adequate, timeous preparation for meetings. Render administrative support to the office of the CEO including typing minutes in meetings and certain documents when required and ensure accuracy of documents and ensuring good recording keeping including effective and efficient filing system. Effectively and efficiently manage the diary of the CEO’s meetings i.e. logistics arrangements, venues, etc. Support the CEO with the administration of the budget and supply chain, including maintenance of equipment and ensuring office equipment is operational. Render secretarial functions to the Facility Board.